Executive Assistant

About Us:

We are a growing State Farm Insurance agency dedicated to providing exceptional service to our clients. As our business expands, we are seeking a highly organized and detail-oriented Executive Assistant to support our Agent in managing day-to-day operations.

Position Overview:

As the Executive Assistant, you will report directly to the Agent and play a crucial role in ensuring smooth operations. You will assist with email correspondence, bill payments, report preparation, onboarding new employees, light HR tasks, overseeing our social media presence, and other administrative duties. This is an in-person position requiring a proactive and reliable individual who can handle multiple responsibilities efficiently.

Key Responsibilities:

Manage and respond to non-sensitive client emails in a timely mannerPrepare and organize reports for internal teams

Assist with the offices bill payments and tracking financial obligationsSupport the onboarding process for new employees

Perform light HR tasks such as maintaining employee records and assisting with basic employee communications

Maintain organized records and files

Coordinate with sales managers and other team members as neededHandle various administrative tasks to support the agents workflow

Qualifications:

Proven experience as an administrative or executive assistant preferred Strong organizational and multitasking skills

Detail-oriented with excellent follow-through

Proficient with email communication and basic office software (e.g., Microsoft Office, Google Workspace)

Ability to maintain confidentiality and handle sensitive information appropriately

Friendly, professional, and proactive attitude

Must be able to work on-site

Benefits:

As an Agent Team Member, you will receive:

401(k) retirement plan

Salary plus bonus (based on the offices annual performance)

Health benefits and lifetime gym membership

Paid time off (vacation and personal/sick days)

Valuable experience in a growing insurance agency

Why Join Us:

Opportunity to be part of a growing company

Supportive and collaborative work environment

Direct impact on the success of the agency