Executive Assistant - (Finance)
Synerfac Technical Staffing
Warminster, PA
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JOB DETAILS
LOCATION
Warminster, PA
POSTED
24 days ago
- Track income and expenses by job, crew, and service type
- Monitor job costing to ensure material, labor, and overhead costs stay within budget
- Reconcile invoices, purchase orders, and vendor bills
- Track deposits, progress payments, and final payments
- Prepare weekly and monthly financial summaries, including: Profit & loss by job and overall, Gross margin tracking, Cost overruns and variance reports
- Establish and maintain KPIs specific to home remodeling, such as: Job profitability, Average job cost vs. estimate, Revenue per crew, Lead-to-sale conversion (if applicable), Project cycle time
- Track accounts payable and receivable to maintain healthy cash flow
- Ensure timely payment of vendors and subcontractors
- Coordinate with suppliers and subcontractors regarding billing and documentation
- Create systems to track: Job status and completion timelines, Crew productivity and scheduling accountability, Change orders and cost approvals
- 3+ years of experience in an executive assistant, operations, or financial coordination role
- Experience in home remodeling, construction, or trades strongly preferred
- Solid understanding of job costing and construction finances
- Ability to manage multiple projects and deadlines simultaneously
- Experience with construction or accounting software (QuickBooks, JobNimbus, Buildertrend, or similar)
- Familiarity with CRM or project management tools; experience with ServiceTitan is a plus.
About the Company
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