Executive Assistant

• Provide day-to-day administrative support to the Corporate Leadership Team, proactively anticipating needs and removing obstacles.
• Manage multiple executives' calendars, including scheduling, prioritizing conflicts, and confirming logistics.
• Serve as a “gatekeeper” to ensure effective use of executives’ schedules and identify win-win opportunities for direct access to executives’ time.
• Coordinate domestic and occasional international travel, including booking travel and accommodations, creating itineraries, and completing any other necessary preparation.
• Plan and setup in-person and virtual meetings (via Microsoft Teams or Zoom), including agendas, materials, note-taking, and action-item follow-up.
• Assist with coordinating company-wide or high-priority customer events.
• Manage a variety of special projects and tasks for the Corporate Leadership Team, providing proactive assistance, follow-through, and updates to the group as needed.
• Compile, edit, and format presentations, reports, and spreadsheets for leadership and cross-functional meetings.
• Prepare and submit expense reports on behalf of leadership team members.
• Draft, format, and route confidential correspondence and internal communications as needed.
• Provide administrative support in coordinating recruiting activities such as new hire orientations or recruiting events.
• Maintain and distribute key pieces of documentation, such as business licenses, Certificates of Insurance, annual dealer license plates, updated vehicle insurance cards, and more.
• Other duties as assigned.

• 3+ years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior leaders.
• Strong proficiency with Microsoft Office suite and other technology platforms.
• Proven ability to manage competing priorities, shifting deadlines, and confidential information with discretion.
• Excellent written and verbal communication skills; able to communicate diplomatically across levels.
• Highly organized and detail-oriented, with strong follow-through and a proactive, solutions-focused approach.
• Comfortable working independently from start to finish on projects in an ambiguous, fast-moving environment.
• Willingness to work flexible hours as business needs require.

• Compensation: $60,000-$85,000. Salary will be determined based on experience, competencies, certifications and education.
• Benefits:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and AD&D Insurance
  • Disability Insurance
  • Flexible Spending Account (FSA)
  • 401(k) with company match
  • Paid Time Off (PTO)
  • Paid Sick Time
  • Paid Holidays
  • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

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