Executive Assistant

Position: Executive Assistant
Salary: $55,000 - 70,000
Benefits: Free Healthcare options, Retirement Plan w/ 4% match, 3.5 Weeks PTO, etc.
Location: East Lansing, MI (Onsite)

We are seeking a full-time, permanent Executive Assistant: Here are a few reasons why you should apply:

• Outstanding culture with family-oriented feel, and technology department is valued.
• Competitive compensation and benefits package with $0 cost healthcare options.
• Located in a new building with modern technology, collaborative areas and sweet treats.

Responsibilities:

• Calendar Management: Coordinate and maintain complex schedules using Outlook and Teams, ensuring efficient time management and prioritization.
• Email Management: Monitor and organize executive inboxes, flagging urgent items and drafting responses as needed.
• Committee Support: Prepare meeting materials and upload documents into BoardEffects software.
• Team Collaboration: Act as a liaison between executives and their departments (approx. 100 employees total), facilitating connections and ensuring smooth communication.
• Expense Reporting: Process and reconcile expense reports accurately and promptly.
• Travel Arrangements: Manage all domestic travel logistics, including flights, accommodations, and itineraries.
• Meeting Coordination: Schedule and organize internal and external meetings, ensuring all details are handled professionally.
• Communication Management: Serve as the primary point of contact for internal and external stakeholders, handling calls, emails, and correspondence with discretion and professionalism.
• Document Preparation: Draft executive-level communications, presentations, performance reports, agendas, and meeting minutes. Track follow-up items to completion.
• Compliance & Operational Support: Assist with audit and compliance initiatives by maintaining documentation, tracking deadlines, and supporting reporting requirements.

Preferred Experience:

• 5+ years experience as an Executive Assistant supporting senior leaders or multiple executives simultaneously.
• Professional, highly polished, discreet, and able to represent the executive office with confidence.
• Always two steps ahead, proactive, anticipating needs and solving problems before they arise.
• Demonstrated longevity in previous roles.
• Proficient in Microsoft Outlook, Teams, and comfortable with new technologies.

Bonus Experience:

• Tech-savvy with mobile devices (smartphones, tablets, etc.).
• Familiarity with BoardEffect or similar board management software.

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