Executive Assistant
Delta Dallas Staffing L.P. (Database 2)
Dallas, TX
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JOB DETAILS
SALARY
$75,000–$75,000 Per Year
SKILLS
Calendar Management, Communication Skills, Cross-Functional, Detail Oriented, Documentation, Executive Assistant Skills , Expense Reports, File Maintenance, Finance, Follow Through, Leadership, Legal, Logistics, Microsoft Office, Multitasking, Operational Communications, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Reporting Skills, Team Player, Time Management, Travel Planning, Writing Skills
LOCATION
Dallas, TX
POSTED
Today
EXECUTIVE ASSISTANT - SENIOR LEADERSHIP
Position Overview
This role serves as the organizational backbone for senior leadership, ensuring their days run smoothly and strategically. The Executive Assistant manages high-volume calendars, coordinates meetings and communications, and keeps operations moving with precision. The ideal candidate is proactive, discreet, highly organized, and thrives in a fast-paced, collaborative environment.
Key Responsibilities
- Manage complex, dynamic calendars and coordinate meetings across multiple time zones
- Track priorities, action items, and deadlines to ensure timely follow-through
- Support daily operational needs and assist with finance, legal, or other corporate functions
- Coordinate travel arrangements, itineraries, and expense reporting
- Prepare polished reports, presentations, and confidential documentation
- Serve as a trusted liaison with internal stakeholders, external partners, and vendors
- Draft and edit executive-level correspondence and communications
- Handle sensitive and confidential information with discretion and sound judgment
- Identify opportunities to streamline workflows and enhance administrative efficiency
- Collaborate with administrative team members to ensure seamless coverage and support
- Assist with meeting logistics, reception coverage, and occasional office events
- Support special projects, cross-functional initiatives, and company-wide events
- Anticipate executive needs and proactively address issues
- Maintain organized digital files, documentation, and record-keeping systems
Requirements
- Proven experience supporting senior executives in a fast-paced environment
- Exceptional organizational and time-management skills, with the ability to manage multiple priorities
- Strong written and verbal communication skills
- Discretion and ability to handle highly confidential information
- Proactive, resourceful, and able to anticipate executive needs
- Excellent problem-solving skills and attention to detail
- Proficiency in Microsoft Office Suite and other productivity tools; experience with calendar and travel management software preferred
- Ability to collaborate effectively with cross-functional teams
- Flexibility to adapt to changing priorities and shifting business needs
- Professional demeanor with a positive, team-oriented attitude
- Bachelor's degree or equivalent experience preferred
About the Company
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