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Executive Assistant | Corporate Governance

Jobot

Oak Brook, IL

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JOB DETAILS
SALARY
$80,000–$100,000 Per Year
LOCATION
Oak Brook, IL
POSTED
4 days ago
Executive support + Board governance + event planning | Chicago | $80K-$100K | National org

This Jobot Job is hosted by: Natasha van der Griendt
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $80,000 - $100,000 per year

A bit about us:

Our client is a well-established national organization headquartered in Chicago serving the insurance industry. They seek a versatile professional who can provide high-level executive administrative support while managing critical corporate governance functions and coordinating their annual conference. This hybrid role offers the opportunity to work closely with leadership and the Board of Directors in a mission-driven environment.

Why join us?
  • Strong compensation package ($80K-$100K) with full benefits
  • Direct Board interaction and exposure to corporate governance matters
  • Multifaceted role with executive support, compliance, and event planning
  • Mission-driven national organization serving the insurance industry


Job Details

EXECUTIVE ASSISTANT / CORPORATE GOVERNANCE COORDINATOR
A prominent national organization in Chicago seeks a detail-oriented professional to serve as Executive Assistant while managing Board governance matters, corporate legal records, and annual conference coordination.

Responsibilities:
  • Provide executive-level administrative support to senior leadership
  • Manage all Board of Directors governance matters and meeting logistics
  • Coordinate Board and Committee meetings including agendas, materials, and minutes
  • Maintain corporate legal records, filings, and entity documentation
  • Handle corporate compliance matters and regulatory filings
  • Plan and coordinate annual conference including logistics, vendors, and attendees
  • Prepare and manage Board resolutions and corporate documentation
  • Serve as liaison between executives, Board members, and stakeholders
  • Track deadlines for corporate filings and governance requirements
  • Maintain confidential records and sensitive information with discretion

Qualifications:
  • 5+ years executive assistant or corporate governance experience
  • Strong understanding of Board governance and corporate compliance
  • Experience with corporate filings and legal record maintenance
  • Event planning and coordination experience (conferences or large events)
  • Exceptional organizational and project management skills
  • Advanced proficiency in Microsoft Office Suite
  • Excellent written and verbal communication abilities
  • High attention to detail and ability to manage multiple priorities
  • Discretion handling confidential and sensitive information
  • Professional demeanor and ability to interact with C-suite and Board members
  • Bachelor's degree preferred
  • Paralegal certificate or corporate governance training a plus

Interested candidates should submit their resume for immediate confidential consideration.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com