Executive Assistant
Beacon Hill
Chicago, IL
Our client, a highly reputable investment firm, with a new and growing Chicago office, is seeking a highly organized, professional, and personable Executive Assistant to support a team of investment professionals and keep daily operations running smoothly. This role plays a key part in ensuring smooth day-to-day operations, supporting with calendar management, travel planning, expense reporting, and overall office coordination. This role requires being onsite 5 days a week.
Responsibilities:
- Manage complex calendars, meetings, and travel logistics (domestic/international)
- Prepare meeting materials and coordinate conference room scheduling, catering, and A/V
- Submit accurate, timely expense reports and track receipts
- Serve as a reliable point of contact for internal and external communication
- Maintain organized records, manage incoming mail, and handle confidential documents
- Support ad hoc administrative projects and foster strong relationships with key stakeholders
- Office & Workplace Operations: Maintain a clean, organized, and welcoming office; manage supplies, vendors, mail, hospitality for guests, and light event planning. Troubleshoot office equipment and ensure smooth day-to-day operations.
What We're Looking For
- 5+ years of experience in executive-level support within a financial services environment required
- High level of professionalism, discretion, and attention to detail
- Excellent communication and interpersonal skills; naturally service-oriented
- Strong organizational skills and ability to manage multiple priorities with flexibility
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
This firm offers a full benefits package including healthcare dental, vision, retirement, flexible PTO and more.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)