Executive Assistant

• Provide day-to-day administrative support, including managing calendars, preparing documents, coordinating appointments, and handling confidential information.
• Manage personal bookkeeping tasks for the Owners, including paying bills, tracking expenses, organizing receipts, reconciling accounts, and keeping personal financial records up to date.
• Assist with budgeting, personal expense reports, and maintaining accurate financial files.
• Coordinate with personal vendors and service providers as needed.
• Help keep projects and personal tasks on track by following up on deadlines and ensuring items are completed on time.
• Organize and maintain electronic and physical files for personal, legal, and financial matters.
• Communicate proactively with internal staff and outside contacts to help resolve issues and keep information flowing.
• Support with miscellaneous personal tasks, errands, and day-to-day needs (such as grabbing coffee, making reservations, or handling small personal projects).

• Minimum 5 years of experience as an Executive Assistant, Personal Assistant, Bookkeeper, or similar role.
• Experience managing personal bookkeeping, bill pay, and expense tracking for an individual or household.
• Strong organizational skills and the ability to handle multiple priorities with accuracy.
• Excellent communication and interpersonal skills.
• High level of discretion and professionalism when handling sensitive information.
• Proficient with Microsoft Office, accounting or budgeting tools, and cloud-based filing systems.

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