Executive Assistant

General Job Description / Summary 

The Executive Assistant provides high-level administrative support to the President. This role requires discretion, responsiveness, excellent communication skills, and a proactive mindset. The ideal candidate possesses exceptional critical thinking skills, a relentless pursuit of effectiveness, and a passion for elevating lives through impactful initiatives.

Key Duties and Responsibilities 

• Manage and maintain the executive's calendar, coordinating internal and external meetings. 
• Organize logistics for leadership meetings, including agenda preparation, meeting notes, and follow-ups.
• Maintain executive correspondence, opening, sorting, filing, and distributing mail and email appropriately. 
• Prepare reports, presentations, and documentation as requested. 
• Process and track expense reports and liaise with accounting on behalf of the executive. 
• Handle confidential materials and information with professionalism and discretion. 
• Assist in planning and executing internal events, training, and celebrations. 
• Support special initiatives and projects as assigned, with a focus on improving efficiency and communication. 
• Assist the executive in the completion of reports, correspondence, documentation, and expense reports. Track and provide statistical data as needed by the Executive. 
• Take on special projects as needed. 

• Salary Range: $50,000 - $65,000

Education and Experience 

• Education Requirements: Bachelor’s degree in business, project management, or related subject area  
• Work Experience: 3 or more years of experience in A/E contracting, design, and construction.

Software Skills and Knowledge 

• Computer Skills: BQE, Microsoft Office Suite, ATS System  

 Work Environment  

• This position will be in an open office work environment.

Benefits

Apogee Consulting Group's greatest asset is its staff. In addition to a safe and cheerful workplace, we offer generous benefits to all employees.

• Generous salary
• Up to five weeks of vacation (depending on experience)
• Medical, dental, and vision insurance with company assistance
• Free Short and long-term disability insurance, Life Insurance
• HSA & FSA Options
• Employee Assistance Program
• Company-matched 401(k)
• 8 paid holidays with 1 Birthday floating holiday to use at your discretion
• Professional license bonuses
• Continued educational reimbursement with manager pre-approval.