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Executive Assistant (C-Suite)

Jobot

Dallas, TX

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JOB DETAILS
SALARY
$85,000–$115,000 Per Year
LOCATION
Dallas, TX
POSTED
4 days ago
This Jobot Job is hosted by: Bryna Rabin
Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.
Salary: $85,000 - $115,000 per year

A bit about us:

We are a $400M/year company specializing in turn-key site development and construction services. We are based in the DFW Metroplex. We have been industry leaders for over 35 years, specializing in retaining wall systems, hardscapes, landscaping, irrigation, and large-scale site solutions for multifamily, single-family, municipal, and commercial developments.

Why join us?

We value our employee owners:
*Healthcare Benefits
*Bonus
*Stock Options
*ESOP

Job Details

We are seeking an Executive Assistant to serve as a trusted partner to the CEO and C‑Suite (4 individuals), ensuring leadership operates at peak efficiency. This role combines high‑caliber executive support, board‑level meeting administration, travel orchestration. You will maintain strict confidentiality, manage information flow, and proactively anticipate needs in a fast‑moving environment.

Executive Support & Calendar Management:

  • Manage complex calendars for the CEO and C‑Suite, including scheduling, time‑blocking, prioritizing meetings, and resolving conflicts.
  • Coordinate meeting requests, holds, RSVPs, and recurring leadership rhythms.
  • Serve as the primary point of contact for executives and triage incoming requests as needed.

Correspondence & Document Support:

  • Draft, proof, and send executive emails, memos, and follow‑ups.
  • Manage sensitive documents with proper version control (contracts, NDAs, board materials).
  • Prepare polished briefing materials, summaries, and executive-ready documents.

Meeting Coordination (Agendas, Notes, Action Items):

  • Prepare and distribute meeting agendas and supporting materials.
  • Join confidential meetings to take clear notes, capture decisions, and track action items.
  • Send out minutes and ensure follow‑up tasks are completed.

Travel & Itinerary Management:

  • Plan and book complex travel, including flights (private and commercial), hotel arrangements, and rental cars.
  • Build detailed itineraries and handle last‑minute changes or issues.
  • Manage expenses and ensure compliance with company travel guidelines.

General Administrative Support

  • Handle daily administrative needs, including expense reports, scheduling requests, and executive logistics.
  • Maintain confidentiality, professionalism, and accuracy in all tasks.

Qualifications:

*5–8+ years of executive assistant experience supporting CEO/C‑Suite in high‑growth or complex organizations.
*Proven expertise in calendar orchestration, correspondence, agenda/minute management, and action‑item follow‑through.
*Advanced Microsoft 365 skills (Outlook/Teams/Word/PowerPoint/Excel); impeccable writing and formatting.
*Demonstrated discretion handling confidential information and board‑level materials; strong judgment and professionalism.

Interested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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About the Company

J

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection.  As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com