Executive Assistant

Executive Assistant - Private Equity - Boston, MA

We are seeking candidates for an Executive Assistant position at a leading investment firm located in Boston, MA. The Executive Assistant will provide high-level administrative support to members of the C-Suite, manage complex calendar management, coordinate travel arrangements, and prepare meeting materials. The ideal candidate will have 2-3+ years of administrative experience in an investment management or professional services environment and excel in a fast-paced, high-expectation setting

This is a permanent position that will pay a base salary of $75,000 - 85,000 (depending on experience). This position is required to be onsite 4 days per week in their Boston office. 

Responsibilities:

• Provide executive-level support to senior leadership and investment professionals, ensuring seamless day-to-day operations

• Manage complex calendars, including scheduling internal/external meetings, calls, and video conferences across multiple time zones

• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries

• Process expense reports ensuring accuracy and compliance with firm policies

• Serve as the liaison between executives and internal/external stakeholders with professionalism and discretion

• Proactively manage meeting preparation, follow-up, and supporting documentation

• Handle confidential information with a high degree of integrity and discretion

• Support other team administrative needs, including document formatting, database updates, and occasional event coordination

Qualifications:

• Bachelor’s degree in Administration or related field required

• 2-4+ years of experience as an Executive Assistant, with prior investment management or professional services industry experience is preferred

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, and travel/expense platforms such as Concur 

• Strong communication skills, both written and verbal

• Highly organized with exceptional attention to detail and the ability to prioritize multiple tasks

• Discreet and trustworthy with experience handling sensitive and confidential information

• Flexible and adaptable, and willingness to be responsive outside of standard working hours

If you are interested in learning more about this opportunity, please send your resume to Olivia at ociviello@daleyaa.com. 

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