Executive Assistant/Bookkeeper
Edgewood Properties
Piscataway, New Jersey
About Us:
EP Design Services is part of a leading real estate development firm specializing in multifamily, mixed-use, residential, retail, and commercial development.
Candidate will work full-time Monday-Friday in our creative office located in Piscataway, NJ.
Position Summary:
Are you a detail-oriented problem solver who thrives in a dynamic, creative environment? Do you enjoy streamlining processes and keeping complex operations running smoothly?
Edgewood Properties Design Services (EPDS) - our integrated architecture, engineering, interior design, and development team - is seeking an Executive Assistant/Bookkeeperto support our director and keep our growing department organized and efficient.
About the Role: You'll be the right hand to the Director of EPDS, managing administrative operations, financial tracking, and vendor relationships.
This is a hands-on position perfect for someone who loves variety, enjoys learning new systems, and takes pride in keeping the details straight while supporting the big picture.
Responsibilities:
What We're Looking For:
Financial & Contract Management
- Process and track work orders for third-party architects, engineers, and design professionals
- Prepare invoices and maintain accurate billing records
- Manage professional service contracts and vendor documentation
- Run weekly reports on contract status, job profitability, and vendor performance
- Support annual budget preparation and ongoing financial tracking
Administrative Support
- Provide executive-level administrative support to the Director, including correspondence, scheduling, and communications
- Help implement and maintain our workflow management system
- Coordinate department culture initiatives and internal events
- Maintain organized records and tracking systems across multiple platforms
Process Improvement
- Identify opportunities to streamline operations and improve efficiency
- Support the adoption of new tools and workflows as the department grows
What We're Looking For:
- 3–5+ years of experience in executive assistance, bookkeeping, or operations support
- Strong proficiency in MS Office (Outlook, Excel, Word) and Adobe
- Exceptional organizational skills and attention to detail
- Comfortable managing multiple priorities in a fast-paced environment
- Excellent written and verbal communication skills
- Self-starter who can work independently and take initiative
- High school diploma required; college degree preferred
- Bonus: Familiarity with architecture, engineering, or design industries
In return, we offer competitive compensation, along with comprehensive benefits, including medical and dental and vision benefits,
life insurance, a 401(k) with company match and a corporate team environment with opportunity of advancement. Also includes on-site company fitness gym, discounts on housing and home appliances.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
About the Company
Edgewood Properties
Since its founding in 1992, Edgewood Properties has established itself as a leading real estate development and property management company. With corporate headquarters in New Jersey, the company is on a course of growth leading to activities across the nation with many luxury properties already in New Jersey, Florida and California.
Edgewood was created by real estate entrepreneurs who own and manage the company and bring hands-on approaches to all the projects they develop, lease and manage.
The principals of Edgewood Properties have a proud family tradition of providing home buyers with outstanding quality, superior design and unsurpassed customer service by offering luxury townhomes, apartments, condos and more. Commercial development, retail and office clientele receive the same expertise, the same attention to detail and the same expansive vision that has established Edgewood Properties in the residential market.
Edgewood attributes its strength and growth to a conservative philosophy. Its properties are well positioned for sustained success; Edgewood has utilized its own cash and equity and is virtually debt-free.
The company's independence guarantees its ability to act quickly and efficiently, and enables the principals to remain closely involved in each property. In a continuous endeavor to fund its own projects, Edgewood's principals provide the company with tremendous financial strength that is required to be competitive with - and outperform - public companies within the industry.
With a large portfolio of successful commercial properties, Edgewood continues to deliver outstanding commercial property leases in NJ, CA and FL.
We Value Our Employees
Edgewood Properties provides outstanding opportunities for its employees to develop their talents and assists them in reaching their full potential on the job. All employees are considered an essential part of the business team and are welcomed in the business decision process.
Edgewood recognizes that the key to our success is in taking advantage of our collective team efforts in working together. Employees are appreciated for their differences and their contributions.
The Morris family believes in creating a work environment that is stimulating, warm and rewarding.
Do you want to join our winning team?