Executive Assistant
Sparks Group
Arlington, VA
The ideal candidate is detail-oriented, adaptable, and comfortable working in a fast-paced, professional environment while providing high-level executive support and exceptional service to internal teams and external visitors.
Responsibilities:
Manage executive calendars by scheduling meetings, coordinating availability, and handling invitations on behalf of senior leadership.
Coordinate domestic and international travel, including booking flights, rail, hotels, rental cars, and preparing expense reports with required documentation.
Plan and support meetings and events, including reserving conference rooms, coordinating catering, printing materials, and arranging offsite venues when necessary.
Provide administrative and operational support such as preparing reports, scanning and converting documents, ordering business cards, and assisting with passport or visa applications.
Support office operations and visitor experience, including greeting guests, assisting with reception coverage, coordinating visitor logistics, and helping set up meeting spaces.
Qualifications/Background Profile:
- Previous Executive Assistant or senior administrative support experience.
- Strong calendar management, travel coordination, and organizational skills.
- Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel.
- Excellent communication and interpersonal skills with a professional and service-oriented approach.
- Ability to multitask and prioritize effectively in a fast-paced environment.
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This job is In-Person.
We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.
Download the Sparks Group mobile app from Apple App Store or Google Play.
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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.
About the Company
Sparks Group
Bringing the Best People and the Best Companies Together Since 1970.
Sparks Group (formerly SPARKS, Sparks IT Solutions, and Sparks Personnel) is the Washington DC Area's leading temporary staffing and full-time recruiting services provider. Whether you are seeking your next opportunity or looking to add talent, Sparks Group is the ideal partner for you! Each of our four divisions (Sparks Office, Sparks Accounting & Finance, Sparks IT, and Sparks Creative) specializes in placing professionals in temporary/contract, temporary-to-full-time, and full-time roles across a diverse array of staffing categories, positions and levels including: office/administrative, customer service, human resources and talent acquisition, legal support, government and cleared personnel, mortgage/banking, accounting and finance, contracts and procurement, information technology and creative/marketing.
Sparks Group brings over four decades of experience placing professionals in challenging and rewarding positions at many of the area’s most prestigious organizations. Our primary focus is presenting opportunities that match each candidate’s skill-sets, experience levels, career objectives, and growth needs. Sparks Group has regularly ranked as one of the top US staffing and recruiting firms having been named to Inavero’s Best of Staffing Lists® for Client and Employee Satisfaction (2012-2017). Additionally, Sparks Group is proud to have been recently selected for other awards Staffing Industry Analysts’ 2017 Best Staffing Firms to Work For, Washington Business Journal Best Places to Work (2017), the Washington Post’s Top Workplaces® List (2017, 2014), Forbes® Best Professional Recruiting Firms (2017), and the National Capital Business Ethics Award.