Executive Assistant

Position Summary
The Executive Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.

Schedule:
Flexible, may require some evening and weekends

Primary Duties and Responsibilities
Prepares correspondence, reports, agendas and spreadsheets
Arranges appointments, conferences and travel
Coordinate meetings, take meeting minutes, maintains files
General office duties: filing, faxing, photo copying and order office supplies for department
Manages multiple calendars
Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses
Handles phones and assists visitors and interacts with various vendors
Prepares expense reports
Prepares presentations
Plans and coordinates multiple projects for completion
Handling of all incoming/outgoing correspondences for department
Maintain a positive working relationship with staff
Other duties as assigned by Executive Director

Minimum Requirements
Microsoft Office/Word/Excel/Outlook
Excellent Communication Skills
Excellent Customer Service Skills
Bi-lingual Spanish/English (preferred) Ability to work as a team player and work independently
Reliable transportation
Must be able to travel from facility to facility
This position requires 10 % travel outside the local area.

Required Education/Experience and/or Licensure/Certification
Bachelor’s degree in Business Administration, or coursework in related field (experience may substitute for education)
Proficiency in Microsoft Office applications
Excellent proofreading and grammar skills
Minimum 2-3 years administrative experience (high-level executive support preferred)
Commitment to goals and philosophy of Northeast Community Clinic
Valid State Identification

Physical Requirements and Working Conditions
OSHA Category 3 Involves no regular exposure to blood, body fluids, or tissues, and tasks that involve exposure to blood, body fluids, or tissues are not a condition of employment.
The work is majority of the time sedentary in nature.
The employee is regularly required to communicate, frequently required to use repetitive motions, move, remain stationary, regularly push, pull and lift up to 20 pounds and occasionally push, pull and lift up to 40 pounds.
Must possess mobility to work in a standard office/clinic setting (in some cases both settings) and to use standard office/clinic equipment, including a computer, stamina to maintain attention to detail despite interruptions, read printed materials and use a computer, and communicate in person and over the telephone.