Executive Assistant (50–60% Accounting Focus)
Jobot
Pensacola, FL
JOB DETAILS
SALARY
$60,000–$80,000 Per Year
SKILLS
Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Auditing, Billing, Board Meeting, Bookkeeping, Budget Reporting, Calendar Management, Construction, Credit Cards, Executive Assistant Skills , Expense Reports, Finance, Financial Analysis, Financial Operations, Financial Reporting, General Ledger Accounting, Generally Accepted Accounting Principles (GAAP), Intuit Quickbooks, Leadership, Legal, Mail Processing, Multitasking, Nonprofit, Organizational Skills, Payroll Management, Plan Meetings, Reconciliation, Reporting Dashboards, Startup, Travel Planning, Variance Analysis, Vendor/Supplier Management
LOCATION
Pensacola, FL
POSTED
3 days ago
This Jobot Job is hosted by: Caitlin Pohl
Are you a fit? Easy Apply now by clicking the "Quick Apply" buttonand sending us your resume.
Salary: $60,000 - $80,000 per year
A bit about us:
We’re partnering with a dynamic organization seeking a highly organized, proactive Executive Assistant to support senior leadership in a true hybrid role. This is not a traditional EA position — approximately 50–60% of the role is hands-on accounting and financial operations.
This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys balancing executive support with financial ownership.
Why join us?
Stellar reputation
Fast growing organization!
Job Details
What You’ll Do:
Executive Support (40%)
Manage complex executive calendars, scheduling, and travel coordination
Oversee email correspondence and draft communications on behalf of leadership
Prepare meeting materials, presentations, and board documentation; capture and distribute meeting notes
Coordinate board meetings, events, offsites, and executive retreats
Handle confidential information with discretion and professionalism
Accounting & Finance (60%)
Manage full-cycle Accounts Payable and Accounts Receivable
Process invoices, payments (ACH, wires, checks), and track collections
Perform monthly bank and credit card reconciliations
Maintain general ledger entries and assist with month-end/year-end close
Process expense reports and support payroll coordination
Assist with budgeting, variance reporting, and financial analysis
Prepare financial reports and dashboards using QuickBooks, Excel, or similar systems
Support vendor management and audit preparation
What We’re Looking For
5+ years of Executive Assistant experience supporting senior or C-level leadership, with strong accounting/bookkeeping exposure
Hands-on experience with AP/AR, reconciliations, expense reporting, and budgeting support
Proficiency in QuickBooks (or similar accounting systems) and advanced Excel skills
Strong understanding of basic accounting principles (GAAP knowledge a plus)
Exceptional organizational, communication, and multitasking abilities
High level of integrity and discretion
Experience in small to mid-sized businesses, startups, nonprofits, or family offices highly preferred
Bachelor’s degree in Business, Accounting, Finance, or related field preferred
Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
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About the Company
J
Jobot
Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.
Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).
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COMPANY SIZE
100 to 499 employeesINDUSTRY
Staffing/Employment Agencies
FOUNDED
2018
WEBSITE
http://www.jobot.com