Executive Administrative / Personal Assistant

Executive Administrative / Personal Assistant

OVERVIEW

AmeriTech Contracting is seeking a highly organized and proactive Executive Administrative / Personal Assistant to provide comprehensive administrative and clerical support to the CEO. This role ensures smooth office operations, supports project teams, and helps maintain effective communication across the organization. The Executive Admin /Personal Assistant serves as a key support resource, assisting with scheduling, documentation, and general office management.

Key Responsibilities

·        Manage CEO’s calendar, scheduling, and meeting prioritization

·        Coordinate internal and external meetings

·        Prepare agendas, briefing materials, and follow-up action lists

·        Draft and edit correspondence on behalf of CEO

·        Screen calls, emails, and inquiries with discretion

·        Track key deadlines and deliverables

·        Assist with document management, filing, and recordkeeping

·        Answer and direct phone calls, emails, and visitor inquiries

·        Serve as a liaison between departments and external stakeholders

·        Support internal communication and office updates

·        Help prepare materials for meetings, client presentations, and reports

Office Management

·        Maintain office supplies, equipment, and workspace organization

·        Coordinate mail, shipping, and deliveries

·        Assist in onboarding new employees and maintaining employee records

Personal Assistant Tasks

·       Manage personal appointments

·       Handle limited personal travel arrangements

·       Oversee household vendor coordination

Qualifications

Required:

·        High school diploma or equivalent; associate degree preferred

·        7+ years of executive level administrative support experience

·        High discretion and confidentiality

·        Excellent verbal and written communication skills

·        Strong organizational skills and attention to detail

·        Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Preferred:

·        Experience in construction, project-based, or federal contracting environment

·        Knowledge of office management systems and procedures

·        Ability to handle confidential information with discretion

Skills and Competencies

·        Administrative and clerical support

·        Scheduling and calendar management

·        Communication and interpersonal skills

·        Organization and time management

·        Problem-solving and adaptability

·        Attention to detail and professionalism

Benefits

• Benefits & Career Growth:
• • 401(k) with company matching
  • Health, Dental, and Vision insurance
  • Life insurance
  • Paid time off (PTO)
  • Retirement plan
  • Opportunities for professional development and career growth
• Equal Opportunity Employer Statement:
  Ameritech Contracting is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected under applicable law