Executive Administrative Assistant
System One
Tulsa, OK
Job Title: Executive Administrative Assistant
Location: Tulsa, Oklahoma
Type: Direct Hire
Compensation: $70,000.00 - $90,000.00
System One is seeking a highly organized and detail-oriented Executive Administrative Assistant to support senior leadership in a fast-paced, global environment. This role is responsible for providing high-level administrative and operational support to ensure efficiency and strong communication across teams.
Key Responsibilities:
- Manage complex calendars, meetings, and travel arrangements (domestic and international)
- Coordinate events and logistics across multiple time zones
- Serve as a key point of contact, supporting communication across teams and leadership
- Prepare reports, presentations, and expense documentation
- Maintain and organize documents using tools like SharePoint
- Develop and track reports and dashboards (Power BI preferred)
- Support employee engagement initiatives and cross-functional projects
- Identify and implement process improvements to enhance efficiency
Qualifications:
- Strong experience supporting executives or senior leadership
- Advanced Microsoft Office skills (Excel, PowerPoint, Outlook, Teams)
- Highly organized with strong attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Experience with Power BI and SharePoint is a plus
- Comfortable working with global teams across multiple time zones
System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.
System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.
Ref: #208-Rowland Tulsa
About the Company
System One
Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives.
Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.