Accounting, Administrative Skills, Billing, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, Documentation Format, Executive Assistant Skills , Legal, Microsoft Excel, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Professional Services, Record Keeping, Support Documentation, Team Player
The Administrative Assistant will play an important role in maintaining office organization, assisting with client documentation, and supporting internal operationsparticularly during peak business periods.
Salary + Additional Benefits:- $55,000 - $75,000
- 2x Semi-Annual Reviews with Discretionary Bonus Opportunities
- Majority of Medical, Dental & Vision Benefits covered for Employee, Spouse & Family
- 100% STD, LTD, and Life Insurance
- 120 Hours PTO
- 401(k) with match
Location: Houston, Texas 77024
Type of Position: Direct Hire
Responsibilities:- Provide administrative support to multiple Partners and the office team.
- Coordinate calendars and schedule meetings as requested.
- Prepare and format client documents, engagement letters, billing materials, and response letters.
- Assist with phone, email, and in-person communications with clients and internal staff.
- Prepare Power of Attorney documentation and assist with compliance-related filings.
- Print, organize, and distribute documents for meetings and client engagements.
- Schedule domestic travel and flights for Partners when needed.
- Assist with preparing and processing partner billing.
- Utilize SafeSend to distribute documents for client signatures.
- Support client meetings through document preparation and basic notetaking.
- Maintain organized records and ensure files and materials are up to date.
- Assist with general office coordination and administrative needs as they arise.
Requirements:- 10+ years of administrative or office support experience, ideally within accounting, legal, or professional services
- Bachelors Degree in a related field, preferred
- Proficiency in Microsoft Word and Excel; comfortable learning new systems and software
- Exceptionally organized, detail-oriented, and proactive
- Comfortable managing multiple priorities and shifting demands
- Mature, confident, and professional presence
- Clear, polished communication skills
- Team-oriented, adaptable, and service-minded
- Discreet and trustworthy, confidentiality is essential
- Calm under pressure with a get it done attitude
Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.
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