Events Lead Closer

Who We Are:

Founded in 1891 by a group of visionary volunteers, The Trustees of Reservations (The Trustees) is the Massachusetts' premier conservation and preservation organization. The Trustees’ preserves, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts. Our properties are open to all, and we thrive by involving as many people as possible in all that we do. We aim to protect special places for future generations to enjoy in perpetuity, and have helped protect more than 50,000 acres, including 27,000+ acres on more than 120 reservations that are open to the public. As a non-profit conservation organization, we are funded and supported entirely by our visitors, supporters, volunteers, and our 100,000 Member households. We encourage you to learn more about The Trustees on our website, www.thetrustees.org.

Posting Information:

Hourly Rate: $20.00 - $22.00

Hours per week: 25

Job Classification: Nonexempt, Part-Time, Limited Term

Job Type: Onsite

Duration: April 30 - November 10

Schedule: Evening and weekend availability required

Location: deCordova Sculpture Park and Museum, Lincoln, MA

What You’ll Do:

Your Impact:

We are looking for a personable and confident professional who enjoys working with people!  The ideal candidate to join our Visitor Services & Events team is self-motivated, familiar with event management, and passionate about art, nature and culture. We would love a candidate who has experience in the wedding and event industry, but we are willing to train the right person.  

The Role:

As an Events Lead Closer, you will work to further the mission of The Trustees and preserve our special place forever by providing superior customer service during each daily visit, program, and event at deCordova Sculpture Park & Museum. This role has a primary focus supporting Special Events and will be responsible for the safety and security of the site and for late night closing of the buildings and grounds after events.  

Specifically, you’ll: 

Visitors Service

Event Operations & Client Relations 

• Under direction of the Event Manager, prepare and organize event spaces and inventory.     

• During events, coordinate with vendors and assist as needed, while ensuring deCordova standards are in place.  

• Act as main facilities contact during events, with thorough knowledge of lights, tents, in-house AV, and all event space infrastructure.    

• Provide exceptional customer service when working with clients, event guests, and vendor partners.  

• Direct Event Strike – including vendors and guests as event ends, then properly secure the venue space while following guidelines.   

Supervisory Responsibility   

• Supervise Events & Visitor Services staff during events, as well as monitoring vendors and caterers. The number of staff varies throughout the year and increases during peak seasons.  

• Oversee the conclusion of events and ensure the property is left in ideal condition for the next day.    

This is a part-time, limited term, nonexempt position working 25 hours per week reporting directly to the Visitor Services & Security Manager.

Requirements

What You’ll Need:

Skills and Experience: 

• Associate’s degree or equivalent work experience. 
• 1+ years of experience working with events and facilitating operations. Public facing customer service experience is preferred.  
• Flexible schedule including nights and weekends. Some events end at 11pm, shifts may extend to 12am-1am on some weekends.  
• Experience with AV systems is preferred.   
• Exercise good judgment and decision-making skills, and the ability to manage time effectively and prioritize meeting deadlines is required.  
• Effective and concise communication skills, both in person and with written materials.   
• Ability to respond to escalated situations and behaviors in a calm and rational manner and think on your feet to solve problems and troubleshoot under pressure.     
• Excellent external and internal customer service skills.   
• Experience working in catering or facilities management is preferred.  
• Must be personable and enjoy working with people using patience, courtesy, and kindness.  
• Attention to detail is imperative.  
• Ability to work independently while following policies and directions.  

Physical Requirements:

• This position requires standing, walking, reaching, and bending for more than 80% of the day.  
• Must be able to lift up to 40 pounds. 
• Must be able to drive Golf Cart.   

Eligibility Criteria: 

• Current authorization to work in the United States – a candidate must have such authorization by his or her first day of employment. 
• A valid driver’s license, as well as a satisfactory driving record as outlined in The Trustees’ driving policy.
• A satisfactory criminal background (CORI) check.

Don’t quite have all the skills and experience listed above? We still want to hear from you! Research shows that historically marginalized groups are less likely to apply if they do not meet every single requirement. We are committed to building a diverse team and encourage you to apply even if you are missing some of the skills and experience above.

Questions? Contact our People team at

people@thetrustees.org

Benefits

Benefits

• Sick time: Prorated by length of service 
• Vacation time: Prorated by length of service 
• 12 observed holidays, 3 floating 
• Massachusetts Paid Family Medical Leave 
• Employee Assistance Program: Free access to a confidential service that helps employees and their communities with personal and work-related issues, such as mental health support, counseling, and financial advice.  
• Reciprocity: Enjoy access to free and discounted admission and membership to more than 50 nearby museums and cultural institutions for Trustees Staff, Volunteers and Interns. 
• Discounts: Enjoy free entry to all Trustees properties, discount event tickets, and discounted merchandise at our stores and on stays at our inns.  

Equal Opportunity and Diversity: 

The Trustees is a proud equal opportunity employer and does not discriminate against any protected status including, but not limited to, age, race, ethnicity, sex, gender, sexual preferences, nation of origin, religion, or disability status and strongly encourages applications from people of color, persons with varying abilities, women, and LGBTQ+ applicants. We aspire to reflect and effectively serve the residents and communities of Massachusetts, who are at the core of our mission.    

The Trustees’ commitment to advancing the organization’s vision for this work may be found here: Diversity, Belonging, Inclusion and Equity. 

 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.  

We are committed to creating an inclusive and accessible work environment. To request reasonable accommodation during the application or interview process, please contact us at

people@thetrustees.org