Events Coordinator

Job Title: Events Coordinator
Department: Medical Enterprise

Assignment Information:
PCC: 22865
Primary Cost Center: 1710-8650 / 6924111-0-SERK
Reason for Contingent Need: Current staff member going on maternity leave
Location: 2011 N Soto HR; can be across all Keck Medicine of  Hospitals for events and event support

Work Arrangement:
Hybrid Role The role will initially require onsite training and then will transition to a hybrid schedule (three days in the office, two days remote). Flexibility is required, as occasional changes to work location or hours may be needed to support business needs, attend meetings, or assist with events/projects. During periods such as Hospital Week or special events, the role may require full-time onsite presence.

Schedule & Duration:
Assignment Duration: 6 months
Potential to convert to full-time: Not at this time
Typical Hours: 8:00am4:30pm
Occasionally, shifts may be 6:00am2:30pm or 2:00pm10:30pm for special events
Weekly hours: 3240 hours (meal breaks included)

Compensation/Parking
Parking: Offsite parking with shuttle service to Soto location; event parking at hospitals may be reimbursed. Contingent is responsible for cost of parking. Shuttle runs every 20 minutes if they park at the Valley Lot. Must leave enough time to arrive to their scheduled shift. Parking sells contracted permits. To obtain the permit, they will need to create a Pied Parker account, register their vehicle, and provide card payment details.

Dress Code:
Casual business attire
Dress appropriately for events (especially executive-level or themed events)

Interview Process:
Standard format is a 30-minute Microsoft Teams interview.

Top 3 Required Skills
Project & Program Management
Stakeholder Communication and Relationship Management
Logistics Coordination and Operational Execution

Top 3 Preferred Skills
Experience in Healthcare Environments
Employee Engagement & Experience Design
Data & Budget Management

Top 35 Daily Responsibilities
Event Coordination & Planning
Vendor & Logistics Management
On-Site Event Execution and Support

Minimum Education
High School Diploma required
College degree preferred, but not required

Medical Enterprise Non-Clinical Onboarding
Background, Education, and Employment Verification
Background Checks
Social Security Trace confirm 7 years worked and lived, as found by SSN trace.
County Criminal (Felony & Misdemeanor) 7 years.
Federal Criminal 7 years.
National Criminal Search (Widescreen Plus).
National Sex Offender Registry.
State Healthcare Sanctions.
OIG/SAM (Office of Inspector General/System for Award Management).

Education
Provide proof of High School diploma or equivalent (GED).

Employment
List 3 previous employers; at least 2 must be verified.

Other Required Documents
HIPAA training acknowledgment
Application form
Temporary Worker Agreement
Harassment & Discrimination pamphlet

Medical and Immunization Requirements (All items are billable Except for the Drug Screen)
Immunity Documentation (Bloodwork or Vaccination Records)
Provide documentation/titers OR vaccine records for:
MMR (Measles, Mumps, Rubella): 2 shots.
Varicella (Chickenpox): 2 shots.
Hepatitis B: 3 shots.
Must be fully vaccinated for MMR and Varicella.

Hepatitis B Vaccination
May be declined (no exemption form required), but declination form must be on file (supplier can provide).

Tuberculosis (TB) Test
Must be completed yearly.
Documentation must show:
Date of test.
Result was read within 2448 hours.
For positive history: submit chest x-ray results.

Drug Screening 9 Panel, No THC (effective May 20, 2024)
Required substance screening for:
Amphetamines
Barbiturates
Benzodiazepines
Cocaine metabolite
Opiates (Codeine, Morphine, Hydrocodone, Hydromorphone)
Oxycodone
Phencyclidine
Methadone
Propoxyphene

Influenza Vaccine (Current Season)
Required November 1st May 30th.
Not needed if starting between May 1st and September 1st (recommended to get vaccine after September 1st).
Facility accepts signed personal/medical exemption form. If Declining Vaccine, A Mask Is Required.

COVID-19 Vaccination
Not required but strongly recommended.