Event Coordinator

About Muslim Aid USA

Muslim Aid USA (MAUSA) is a faith-based international relief and development organization working across 15+ countries to alleviate suffering caused by poverty, disaster, conflict, and systemic inequality. We serve communities through humanitarian aid, long-term development programs, and seasonal campaigns rooted in compassion, justice, and service to humanity—regardless of background or faith.

Position Summary

The Event Coordinator plays a central role in planning, coordinating, and executing Muslim Aid USA’s fundraising and community engagement events across the U.S., with a primary focus on in-person events in the Mid-Atlantic and East Coast regions. This role is ideal for a highly organized, detail-oriented professional who thrives in fast-paced environments and enjoys bringing mission-driven events to life.

The Event Coordinator is responsible for managing event logistics end-to-end—including planning, vendor coordination, materials preparation, on-site execution, and post-event follow-up—while working closely with the Fundraising, Marketing, Programs, and Operations teams. This position supports both standalone fundraising events and MAUSA’s presence at conventions, masjid programs, and seasonal campaigns.

Key Responsibilities

Event Planning & Execution

• Plan and coordinate MAUSA fundraising events, community programs, benefit dinners, iftars, conventions, and donor engagement activities from concept through completion

• Develop and manage event timelines, run-of-show documents, and task checklists

• Coordinate venues, vendors, catering, AV, travel, lodging, and staffing needs

• Manage on-site logistics, including setup, breakdown, registration, donor check-in, and staff/volunteer coordination

• Ensure events align with MAUSA’s brand, mission, and Islamic values

Convention & Booth Coordination

• Coordinate logistics for MAUSA’s participation in regional and national conventions, conferences, and community expos

• Manage booth setup, signage, branded materials, equipment, and staffing schedules

• Ensure fundraising tools (tablets, payment systems, QR codes, pledge forms) are functional and ready

• Track booth performance, leads collected, and donations received

Internal Coordination & Systems

• Work closely with Fundraising, Marketing, and Programs teams to align events with campaigns and appeals

• Maintain accurate event records, attendance, expenses, and donation data in the CRM (Salesforce)

• Support post-event follow-up, donor acknowledgments, and internal reporting

• Assist in improving event systems, templates, and standard operating procedures

Budgeting & Reporting

• Track event budgets, expenses, and invoices

• Support reconciliation of event-related donations and expenses with the Finance team

• Prepare post-event summaries highlighting outcomes, lessons learned, and recommendations

General & Seasonal Support

• Support peak fundraising seasons with flexible hours, including evenings and weekends (especially during Ramadan, Qurbani, and emergency appeals)

• Travel regionally and occasionally nationally as needed

• Provide weekly updates and progress reports to the Fundraising Director

• Other duties as assigned

Qualifications

Education

• Bachelor’s degree in Event Management, Communications, Nonprofit Management, Marketing, or a related field preferred; a combination of education and experience may be considered.

Experience (1–3 years preferred)

• Event coordination or logistics (nonprofit, community, corporate, or faith-based events)

• Managing multiple events or projects simultaneously

• Working with vendors, volunteers, and cross-functional teams

• Experience in nonprofit or faith-based environments strongly preferred

Skills & Attributes

• Highly organized with strong attention to detail

• Excellent project management and time management skills

• Strong interpersonal and communication skills

• Calm and solutions-oriented under pressure

• Tech-savvy; comfortable using Google Workspace, CRM systems (e.g., Salesforce), and basic event tech tools

• Ability to work independently while collaborating with a remote and distributed team

• Willingness to travel and work evenings/weekends as required

Culture & Values Alignment

We’re looking for someone who:

• Embodies MAUSA’s values of compassion, integrity, humility, and service

• Is comfortable working in faith-based and community-centered environments

• Understands the ethical and spiritual dimensions of fundraising in an Islamic context

• Takes pride in behind-the-scenes excellence that enables mission impact

What We Offer

• Competitive salary: $55,000–$60,000 annually

• Comprehensive benefits package: health, dental, vision, PTO, and holidays (after 2-month waiting period)

• Hybrid work environment based in Fairfax, VA

• Purpose-driven, collaborative organizational culture

• Opportunities for growth and professional development in nonprofit operations and fundraising

How to Apply

Submit your application by Feb 27, 2026, including your resume