Event Coordinator
Accentuate Staffing
Durham, NC
Accentuate Staffing is seeking an Event Coordinator to support a busy marketing team with conference, meeting, and event planning activities. This is a detail-heavy, execution-focused role that will support many aspects of event planning, logistics, internal coordination, and administrative follow-through.
This position is a strong fit for someone who enjoys keeping moving parts organized, is comfortable with repetitive administrative tasks, and can help ensure events run smoothly from planning through completion.
Responsibilities:
- Coordinate logistics for conferences, meetings, and other marketing events
- Prepare event briefing materials and books
- Manage registration processes and help maintain event platforms and apps
- Support hotel reservation uploads, rooming list management, and related logistics
- Assist with venue sourcing and review venue options, including food and beverage minimums and contract details
- Help route contracts, approvals, invoices, check requests, purchase orders, and Docusigns
- Maintain conference and sponsorship tracking documents
- Take planning meeting notes and send action items, calendar invites, and internal communications
- Support event material shipping and inventory management
- Assist with invitations, slide decks, and select event materials
- Partner with internal stakeholders on needs assessment forms and related planning documentation
- Communicate event details clearly to team members supporting each event
- Identify potential issues early and help solve problems proactively
Requirements:
- 3-5 years of experience in event coordination, meeting planning, or a similar role
- Strong organizational skills and attention to detail
- Ability to manage manual, process-driven, and administrative aspects of event planning
- Experience with registration platforms such as Cvent, Groupize, or similar tools
- Experience reviewing venue contracts; negotiation exposure is a plus
- Strong Excel and Microsoft 365 skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities and anticipate risks
- Comfortable working on-site in RTP
- High school diploma required; additional education is a plus
Preferred
- Experience supporting conferences, sponsorships, or corporate events
- Experience in a process-heavy or compliance-oriented environment
- Experience with project coordination related to events or marketing operations
About the Company
Accentuate Staffing
Since 1996, Accentuate Staffing has delivered “The Power of Positive” to you. As one of the Triangle’s largest woman-owned companies, Accentuate Staffing sources candidates in the career specialties of Accounting/Finance, Office Professional, Information Technology, Scientific/Clinical, Light Industrial and R&D Consulting services. The current roster of more than 250 corporate clients is diverse, highly regarded, and often exclusive. Accentuate Staffing’s honors include nine Triangle Business Journal Fast 50 awards, four Raleigh Chamber Pinnacle Awards, No. 222 on the INC 500 list and an inaugural winner of the TBJ’s A Better World Award. Accentuate Staffing cherishes its position as a leader in the community, offering support to charitable institutions including Children’s Flight of Hope, National Students of AMF, the MS Society, the Shepard’s Table Soup Kitchen, and Stop Hunger Now among others. For detailed information on how “The Power of Positive” can impact your company or your career, please visit at www.accentuatestaffing.com.