Estate Manager and Family Assistant with Meal Prep Support

Estate Manager and Family Assistant with Meal Prep Support

Location Dorado, PR 00646

Employment Type Part time (20-25 hours per week/ with flexibility to increase during travel)

Proposed Start Date ASAP

Compensation $30–35 per hour, based on experience

Proposed Schedule M-F between hours of 9-7pm

Requirements

• Valid passport and ability to travel internationally.
• Valid driver's license and reliable transportation.
• Ability to travel between Puerto Rico and Kansas City.
• Approximately one month of international travel (Europe) during summer

About Our Family

We are a close-knit family of four with two young daughters (ages 3 and 5), primarily based in Puerto Rico, with a second home in Kansas City. This is a season we hold with intention, centered around raising our girls with presence, stability, and joy while continuing to build meaningful work and a life we are proud of.

Dad leads and operates his own professional practice, working remotely while managing a dynamic and demanding career. Mom is deeply immersed in the daily rhythm of our daughters' lives, guiding, nurturing, and shaping their early years with care. While our roles differ, we are aligned in what matters most: being present, engaged parents and creating a home environment that supports connection, growth, and well-being.

We are thoughtful about how we spend our time and energy. We value order, flow, and routine - not out of rigidity, but because structure creates ease. We love good food, shared meals, and a home that feels warm, organized, and intentionally maintained. Systems are important to us, and we appreciate when what works is honored and thoughtfully elevated.

As our family grows and our responsibilities expand across two homes, we feel deeply grateful for the life we've built. We are seeking long-term, steady support to help manage the evolving mental and operational load of our household, ideally someone who understands that behind every well-run home is care, intention, and trust.

Who You Are

You are warm, kind, and grounded, with meaningful experience supporting families through home management, food preparation, and childcare. You genuinely love working with children, preparing nourishing and delicious food, and caring for a well-run home. This work is not just a job to you- it's something you take pride in and feel called to do well.

You are discreet, professional, and poised, with no ego. You understand how to step into a family dynamic respectfully and confidently, offering support without overstepping. You align with established systems, communicate clearly, and build trust through consistency and follow-through. You are comfortable collaborating while also working independently.

You are flexible in your life and open to domestic and international travel as needed. You understand the nuance of supporting a family that moves between homes and seasons, and you adapt with grace. Most importantly, you are seeking a long-term role where you can grow with a family, offer your expertise, and become a steady, valued presence over time.

Key Qualities Include

• Nurturing, and genuinely enjoys working with young children and growing families.
• Skilled in preparing nourishing, delicious family meals
• Experienced in home management and maintaining organized systems
• Discreet, professional, and poised
• Low ego, high emotional intelligence; collaborative and respectful of home environment.
• Tech-savvy and comfortable with digital tools and shared systems
• Flexible and travel-ready (domestic and international)
• Adaptable across multiple residences
• Proactive and takes initiative without needing constant direction
• Organized, detail-oriented, and efficient
• Strong communicator who values alignment and transparency
• Growth mindset and open to evolving alongside the family
• Committed to long-term partnership

Key Responsibilities

This role blends estate oversight, home management, culinary preparation, and childcare support across two residences.

Household Management & Organization

• Maintain organization systems (closets, pantry, toys, storage)
• Reset and tidy rooms daily; ensure home is prepared for cleaning services
• Oversee household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding)
• Prepare for family events and guest stays
• Coordinate donation drop-offs
• Support packing and unpacking for travel
• Supervise and coordinate service providers
• Maintain indoor and outdoor plants
  

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Maintain and organize running supply lists
• Coordinate and manage household orders
• Run errands including grocery shopping, returns, and gift purchases
• Handle packages, mail, and deliveries

Meal Planning & Preparation

• Collaborate on food preferences and creative meal ideas
• Plan and prepare nourishing, delicious meals for the family
• Batch-cook weekly lunches and prepare fresh dinners
• Pack school lunches
• Shop for groceries and meal-related items
• Maintain kitchen cleanliness post-prep

Laundry & Linen Care

• Wash, dry, fold, and organize all family laundry
• Iron or steam clothing as needed
• Rotate bedding and refresh towels
• Maintain organized laundry systems
  

Vehicle Management

• Schedule and oversee vehicle maintenance
• Ensure vehicles are fueled, clean, and organized

Vendor & Property Oversight

• Schedule and supervise service providers
• Coordinate repairs and maintenance
• Manage routine upkeep across both homes
• Oversee outdoor spaces and seasonal needs
• Serve as primary contact for vendors

Estate-Level Oversight

• Coordinate communication and scheduling for Kansas City home
• Ensure both homes are prepared for family arrival
• Oversee property systems and maintenance
• Conduct walk-throughs to maintain standards

Family Support & Child Assistance

• Assist with school/activity pick-ups as needed
• Provide light supervision or back-up childcare as needed
• Prep backpacks and snacks/ Support child-related errands
• Availability for date night/weekend babysitting 

Deep Cleaning & Special Projects

• Maintain and refresh key zones
• Declutter and organize seasonal rotations
• Coordinate with cleaners for deep cleans
• Identify and address evolving household needs

Administrative & Personal Assistant Support

• Assist with travel planning and logistics
• Coordinate appointments and guest preparation
• Support calendar management as needed
  
  

How to Apply

Please submit:

• A brief note explaining your experience and interest
• Your updated resume
• Professional references
• Please note this role requires a background check

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