Entry-level Administrative Assistant

Beacon Hill is seeking an Entry‑Level Administrative Assistant to support front‑office operations in a Law Firm with a strong emphasis on facilities coordination, hospitality, and reception support. This role is critical to maintaining a professional, welcoming, and well‑organized office environment and requires consistent ownership of daily administrative and operational tasks.

The ideal candidate enjoys administrative work, takes pride in maintaining an orderly workspace, and is looking for a stable, long‑term receptionist/administrative role, rather than a short‑term stepping‑stone position.

Job Type: Full-time, Contract‑to‑Perm
Pay Rate: $20-$23 per hour
Schedule: 35-hour work week | Monday-Friday (9:00 AM-5:00 PM or 8:30 AM-4:30 PM with one-hour unpaid lunch)
Work Arrangement: Onsite
Start Date: After interview

• Serve as the primary front‑desk contact, answering phones and greeting visitors
• Manage general office inquiries and visitor access
• Handle incoming mail, packages, faxes, and courier coordination
• Assist with copying, printing, binding, labeling, and mailing tasks

• Oversee day‑to‑day facility operations and office upkeep
• Ensure lobby, reception areas, conference rooms, kitchen, and common areas remain clean, organized, and stocked
• Maintain copiers and printers, including paper refills, toner orders, and service calls
• Coordinate office cleaning, maintenance, and vendor services
• Monitor HVAC, plumbing, and electrical issues and report concerns as needed
• Support emergency preparedness, safety procedures, and office compliance efforts

• Assist with new hire onboarding and office access setup
• Review and process operational invoices and expense documentation
• Support monthly reconciliations of office credit cards and prepaid accounts
• Manage parking requests, validations, and related invoices
• Order business cards, access badges, and office credentials for new hires
• Provide backup support for records and document management

• Coordinate conference room setup for meetings and special events
• Ensure conference rooms are properly arranged and supplied
• Manage hospitality arrangements for visiting employees and guests
• Coordinate catering, refreshments, and VIP reception events
• Assist with audio/visual setup for meetings and conference calls

• Provide overflow administrative support as part of a shared administrative resource team
• Assist with ad hoc administrative, operational, and facilities projects as needed

• Microsoft Office / Microsoft 365 (Outlook, Word, Excel, PowerPoint)
• Document and records management systems
• Office equipment and conference room technology

• College degree preferred
• Entry‑level administrative or receptionist experience preferred
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and shift focus as needed
• Professional verbal and written communication skills
• Reliable, proactive, and service‑oriented mindset
• Comfortable owning recurring tasks and daily responsibilities
• Proficiency with Microsoft Office applications
• Accurate typing and strong grammar skills

• Stable contract‑to‑perm opportunity
• Predictable 35‑hour work week
• High‑visibility front‑office role
• Strong focus on facilities, hospitality, and office operations
• Collaborative, professional onsite environment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)