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Editorial Assistant

A Plus Personnel

Edison, NJ

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JOB DETAILS
SALARY
$30–$35 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Automation, Board Meeting, Budget Management, C-Level Management, Data Collection, Documentation, English Language, Facebook, Financial Operations, Identify Issues, Leadership, LinkedIn, Logistics, Metadata, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Onboarding, Operations, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Project/Program Management, Proofreading, Publications, Publishing, Quality Assurance, Robotics, Social Media, Social Networking, Special Collections, Systems Administration/Management, Technical Leadership, Time Management, Training/Teaching, Trend Analysis
LOCATION
Edison, NJ
POSTED
9 days ago

A+ Personnel celebrates its 39th Anniversary in the staffing industry in 2026!

We have successfully been placing qualified candidates with top corporations, from entry to C-Level, in New Jersey and New York. We would like to thank our client companies and outstanding candidates for their major contribution to our continued success.

We now look forward to assisting you with your next career move!

Jill G. Rowland, President

 

(Please note: If this position is not for you, but you would like us to assist you with your next career move, please forward your resume.)

 

Senior Editorial Assistant – Edison, NJ - $30-$35 p/h

 As the Senior Editorial Assistant you’ll provide comprehensive administrative and leadership support for one or more journals. This role serves as a critical liaison between the Editor-in-Chief (EiC), editorial boards, and authors to ensure a high-quality, timely peer review process.  

Responsibilities include:

  1. Journal Management & Peer Review Support
  • Daily Operations: Manage the daily workflow for assigned journals, handling high volumes of emails (30–50 per day) and troubleshooting user issues.
  • System Administration: Maintain proficiency in PaperCept or other designated peer-review systems to manage manuscripts, update rosters, and configure sites for special collections.
  • Quality Assurance: Conduct detailed side-by-side file comparisons to ensure all citations, keywords, and metadata meet specifications prior to publication.
  • Workflow Monitoring: Track the progress of thousands of submissions, sending reminders to Senior and Associate Editors to ensure editorial deadlines are met.
  1. Board & Volunteer Leadership
  • Recruitment & Training: Manage the bi-annual cycle of recruiting, data compilation, and voting for new editorial board members.
  • Onboarding: Conduct training for new editors and ensure all documentation and system access are properly configured.
  • Strategic Meetings: Prepare comprehensive presentations for board meetings and society reviews (e.g., PAB or PRAC reviews), identifying performance trends and opportunities.
  1. Financial & Operational Oversight
  • Budget Management: Oversee the operational budget for assigned journals, including salaries, travel, supplies, and awards.
  • Logistics & Events: Plan and host board dinners and meetings, managing venue sourcing, menus, and travel logistics for the EiC and staff.
  • Award Administration: Coordinate annual "Best Paper" awards, managing the nomination and voting processes over several months.
  1. Digital Presence & Communications
  • Social Media & Web: Maintain journal social media accounts, post weekly updates, and coordinate with authors and Science Communications Editors.
  • Promotion: Work with company Publishing to unlock specific articles for promotion and link papers to relevant conference programs (e.g., ICRA, IROS).
  1. Executive Director & Society Support
  • Special Projects: Assist the RAS Executive Director with research, information requests, and the development of new society initiatives.
  • Governance Support: Arrange committee meetings, schedule calls, and prepare correspondence on behalf of society leadership.
  • Flexibility: Perform additional administrative or strategic tasks as requested by the Executive Director to support the broader goals of the Robotics and Automation Society.

Requirements include:

  • Bachelor’s degree in a curriculum stressing excellence in research, writing, and communication.
  • 5+ years of business experience, ideally in technical program management, scholarly publishing, or non-profit administration.
  • Advanced competency in PaperCept(or similar manuscript systems) and Microsoft Office (Word, Excel, PowerPoint).
  • Proficiency in social networking tools (LinkedIn, Facebook) for professional promotion.
  • Superior English grammar and proofreading skills for high-stakes correspondence.
  • Ability to interact diplomatically with senior-level volunteers, staff, and international partners.
  • Strong multitasking skills with the ability to balance multiple journal accounts and society projects simultaneously.

 

If qualified, please forward your resume to:  JillR@AplusPersonnel.com

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View all our opportunities at www.AplusPersonnel.com

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