EA to Director of HR and GC

This role provides high‑level administrative support to the General Counsel and HR Director, managing complex scheduling, communications, travel, meeting logistics, and sensitive legal/HR documentation in a fast‑paced nonprofit environment. It requires strong organization, project management skills, discretion, and experience supporting senior leaders, ideally within law, government, or nonprofit settings.

Client Details

A nationally recognized nonprofit organization focused on strengthening democracy, advancing justice, and safeguarding civil rights through legal, policy, and advocacy work. With a large, mission‑driven staff and offices in major cities, they operate at the center of major national conversations on voting rights, government accountability, and criminal justice reform.

Description

• Manage communications by screening, prioritizing, and responding to emails and phone calls on behalf of the General Counsel and HR Director.
• Coordinate complex calendars, schedule internal and external meetings, and ensure leaders are fully prepared with all required documents and materials.
• Organize and book travel, including flights, hotels, transportation, and oversee all related logistics.
• Plan and support meetings and events, including arranging conference rooms, food, and collaborating with IT/Operations for A/V needs.
• Maintain HR and legal documentation, manage shared electronic files, and uphold strict confidentiality when handling sensitive information.
• Manage legal and compliance tasks, such as collecting lobbying timesheets, preparing legal disclosure filings, and coordinating with databases like Salesforce or contract systems like Juro.
• Prepare presentations and documents, including drafting, formatting, proofreading, and compiling data or research using Excel and other tools.
• Track deliverables and deadlines, ensuring timely follow‑up on projects and priority initiatives.
• Process expenses, including expense reports for both executives and routing invoices or contracts for approvals.
• Provide general office support, such as reception coverage and assisting with organizational events.

Profile

The successful candidate is a highly organized, detail‑oriented professional with 5-7 years of experience providing executive‑level administrative support, ideally within law, government, nonprofits, philanthropy, or business. They excel at managing fast‑changing schedules, juggling multiple priorities, and maintaining structure in a fast‑paced environment while consistently delivering high‑quality work.

Job Offer

A positive, mission‑driven workplace known for being a "fantastic workplace," emphasizing professional development, collaboration, and meaningful work that contributes to democracy and justice.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.