Document Manager

• Regulatory Alignment: Standardize file organization by integrating industry best practices, U.S. Government policies, and internal requirements.

• CUI Oversight: Manage the end-to-end lifecycle of Controlled Unclassified Information (CUI), ensuring rigorous adherence to CMMC, NIST SP 800-171, and contract-specific marking and disposal protocols.

• Secure Infrastructure: Execute all tasks exclusively on government-approved devices and networks, maintaining strict compliance with encryption and cybersecurity mandates.

• Access Control: Develop and enforce secure file directories and naming conventions, configuring user permissions to maintain document confidentiality and integrity.

• Data Integrity: Oversee the accurate digitization, indexing, and physical filing of records to ensure 100% completeness within company databases.

• Storage Optimization: Proactively manage physical and digital storage capacity by forecasting needs and executing defensible disposition of expired records.

• Audit Readiness: Maintain "always-ready" documentation systems to facilitate immediate retrieval for internal audits, inventories, or federal reviews.

• Process Documentation: Formalize and maintain procedural manuals, compliance attestations, and security training logs as required by organizational policy and client contracts.

• Stakeholder Liaison: Partner with executive leadership, contractors, and federal clients to streamline the collection and processing of mission-critical documents.

• Analytics & Reporting: Generate comprehensive data reports on storage metrics, file statistics, and management activities to inform leadership decision-making.

• Information Protection: Utilize advanced encryption and secure disposal methods to prevent unauthorized access to sensitive or proprietary data.

• Additional tasks and duties as assigned

• Education: Bachelor’s degree in Business Administration, Communications, Management, IT, or a related discipline is preferred.

• Proficiency in federal standards including FAR, DFARS, and CUI guidelines. Candidates should be well-versed in NIST SP 800-171 and CMMC frameworks.

• Strong understanding of federal records retention and disposition protocols, including NARA schedules and contract-specific lifecycle requirements.

• Willingness to undergo specialized training in internal procedures, advanced security protocols, and proprietary digital workflows.

• Proficient in Microsoft Office, especially Excel, Word, PowerPoint, and Project.

• Ability to obtain and maintain a U.S. government security clearance is required (Secret preferred).

• Candidates must successfully pass a comprehensive background check and pre-employment drug screening, with a commitment to periodic reinvestigations as required.

• U.S. citizenship is mandatory. All hires will be verified via E-Verify and must complete standard onboarding and EEO documentation.

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.