Distribution Center Administrative Assistant

Job Title: Distribution Center Administrative Clerk

Location. San Antonio TX 78201

Duration: 6 months

Schedule: 8am 5pm (8 hours) Monday Friday

Payrate: $16/hr

I. GENERAL PURPOSE

• Performs routine clerical duties in a Distribution Center in accordance with standard administrative office procedures.

II. DUTIES AND RESPONSIBILITIES

1. SALES SUPPORT: Phone/Reception.

• Enter call in orders/hotshots (immediate orders). Copying, laminating and distributing. Coupon tracking.
• Create and maintain Track/Rank/Publish boards as required. Sales Meeting Notices/Handouts as requested

2. Administrative Duties:

• Coordinate employee/facility events including catering and meeting room set up. Handle mail/shipping. Update phone directory.
• Ensure compliance to company audit guidelines.
• Manage the flow of information throughout the day, faxes, copying, telephone, etc
• Schedule conference rooms. Support inventory process as assigned.
• Provide admin support to Sales Center Manager and other leaders as assigned.

3. Human Resources:

• New Employee Orientation and On-Boarding.
• Responsible for collection, review and dissemination of original new hire paperwork.
• Prints and posts Open Requisition reports/Job Opportunity listings.
• Make sure all required postings are posted (for audit purposes), DOT files, random drug testing, records of violation, MVR and physical re-certification. Safety Matrix Training, tracking, and reporting to responsible parties

4. Records/Payroll:

• Maintain and update LCC codes/hour transfers in timekeeping system.
• Ensure that all approvals are obtained to process payroll. Monitor Kronos (timekeeping) and payroll activities.
• Remote punch audit tracking to ensure compliance with audit frequency.
• Trimester Incentive verification as requested for route assignments and other required information SECURITY.
• Security door maintenance and programming. Maintain surveillance back up tapes. Maintain visitor log and badges.
• Assign access cards.
• Information Technology: Phone system and voice mail maintenance. Maintain/request maintenance on office equipment.

III. QUALIFICATIONS

A. Education:
High school diploma or GED required.

Some college preferred.

B. Experience:

• 0-3 years experience in automated office environment.
• Minimum 1 year of finance related experience in an office environment.
• Basic computer skills including Excel, Word and Powerpoint or related experience.
• Excellent phone etiquette. Knowledge of multi-line phone systems.
• Accurate data entry. Strong organizational skills. Bi-lingual preferred.
• Occasional lifting of up to 50lbs.
• Can pass credit, criminal and drug screening. Must have flexible schedule.