Director of Residences / Executive Estate Manager
Society Staffing
Miami, FL
Director of Residences / Executive Estate Manager
Division: Estate Management
Ref ID: R480892317
Location: Miami, FL 33139
Salary: $180,000 - $250,000
Position Type: Full-time || High Level Executive Estate Manager
Compensation: Flexible and negotiable based on experience
Benefits: Full benefits package available
Travel/Location: The family is open to hiring someone not based in FL as long as the hired individual can travel to all properties to oversee all projects.
Overview
An ultra-high-net-worth family is seeking an experienced Director of Residences / Executive Estate Manager to oversee all residential construction, renovation, and capital improvement projects across a growing portfolio of properties, including Miami, FL; New York City; the Hamptons; and other locations.
This individual will serve as the family’s trusted owner’s representative, managing projects from concept through completion. The role requires deep expertise in high-end residential construction, strong cost-control discipline, and the ability to deliver exceptional quality while protecting the family’s long-term interests. Absolute discretion, sound judgment, and the ability to manage multiple stakeholders are essential.
Responsibilities
Project Oversight & Execution
- Serve as the primary representative for all residential construction and major renovation projects.
- Oversee all project phases: planning, design, budgeting, permitting, construction, and close-out.
- Manage multiple projects concurrently across different geographic locations.
- Ensure projects meet the family’s aesthetic standards, functional goals, and long-term asset strategy.
Team Leadership & Vendor Management
- Select, hire, and manage architects, designers, general contractors, construction managers, engineers, and specialty trades.
- Negotiate contracts, scopes of work, timelines, and fee structures.
- Hold all vendors accountable to agreed-upon quality, budget, and schedule benchmarks.
Budgeting, Cost Control & Value Engineering
- Develop and manage detailed project budgets and cash flow forecasts.
- Identify and execute cost-saving strategies through value engineering and competitive bidding.
- Review and approve invoices, pay applications, and change orders.
- Prevent scope creep and challenge unnecessary or inflated costs.
- Provide clear, transparent reporting on financial status and risk exposure.
Construction Expertise & Quality Control
- Conduct regular site visits and inspections.
- Ensure adherence to plans, specifications, codes, and best practices.
- Proactively identify construction risks, inefficiencies, or quality concerns and resolve them quickly.
Schedule, Risk & Owner Advocacy
- Establish and manage realistic project schedules and milestones.
- Anticipate and mitigate risks related to permitting, supply chains, cost overruns, and timelines.
- Act solely in the best interests of the family at all times.
- Translate complex construction and financial matters into clear recommendations.
- Maintain strict confidentiality and discretion.
Qualifications
- 10 years of experience in residential construction, development, or owner’s representation.
- Extensive experience with high-end or luxury residential projects.
- Proven success managing budgets and controlling costs without compromising quality.
- Strong understanding of construction means, methods, and sequencing.
- Experience managing architects, general contractors, and consultants.
- Exceptional negotiation, communication, and decision-making skills.
- Prior experience working directly with UHNW families or family offices.
- Background as a general contractor, construction manager, or developer.
- Experience managing projects across multiple jurisdictions.
- Knowledge of sustainable building practices and high-performance residential systems.
- Valid Driver’s License
- Valid US Work Authorization
SOCIETY STAFFING
379 West Broadway, 2nd Floor
New York, NY 10012
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