Director of Administration

Director of Administration

CFS is working with a mission‑driven nonprofit to identify a Director of Administration to support Finance, HR, and Operations.

• Location: On‑site in Yonkers, NY - hybrid after the training period
• Hours: Full‑time (40 hours/week)
• Salary: $70,000–$90,000

Overview

This role ensures strong fiscal management, organizational compliance, effective HR support, and smooth day‑to‑day operations. Reporting to the Senior Director, the Director oversees financial coordination with an external accounting partner and manages HR processes that sustain a positive, compliant workplace culture.

Finance

• Serve as primary liaison with outsourced finance team for accounting, payroll, and reporting.
• Review monthly financials, budget‑to‑actuals, and grant tracking.
• Coordinate annual audit preparation.
• Support budgeting and insurance review.
• Manage bank accounts, payments, reconciliations, and donor tax letters.

Human Resources

• Oversee payroll, benefits, compensation changes, and leave tracking.
• Coordinate recruitment, onboarding, performance tracking, and offboarding.
• Maintain HR policies, employee files, and HRIS accuracy.
• Support staff development, recognition, and employee inquiries.

Operations & Compliance

• Manage organizational filings, registrations, and insurance documentation.
• Maintain contracts and administrative records.
• Oversee mail distribution and cross‑departmental administrative needs.

Qualifications

• Bachelor’s degree in Accounting, Finance, HR, or Business.
• 3–5 years of nonprofit finance and/or HR experience.
• Strong accounting, HR compliance, and payroll knowledge.
• Proficient in QuickBooks and Excel.
• Highly organized, detail‑oriented, and collaborative.

Details

• Benefits: Medical, dental, vision, retirement match, FSA, commuter benefits, life insurance, EAP, on‑site gym, cell phone stipend, professional development