Deputy Clerk, Board of County Commissioners

Under direction of the Clerk to the Board of County Commissioners; schedules, organizes, prepares, oversees, and distributes documents, meeting agendas, notices, and other work of the Board of County Commissioners; ensures that rules, regulations, policies, and procedures of the Board are observed; may attend a variety of Board of County Commissioners meetings and oversee staff and work activities; performs other related duties as required.

Key Responsibilities:

• Manages all preparations for meetings of the Board of County Commissioners, including preparation of the Board Meeting Package inclusive of agendas, minutes and other documents; physical set up of the
  meeting space; and preparation for all public presentations.
• Maintains official records of board actions, including minutes and exhibits.
• Oversee the process of providing Public Recognitions, including drafting recognition documents, and distributing at public presentations or otherwise.
• Ensures compliance with legal notice requirements and procedural guidelines; researches and interprets reports and activities related to board operations.
• Organizes and develops effective work methods, adhering to deadlines.
• Reviews, checks, and certifies reports, applications, forms, and other highly technical documents.
• Responds to requests for information from the general public.
• Processes special requests for information in alignment with established policies.
• Composes correspondence in accordance with established procedures.
• Maintains administrative records and files.
• Reviews, processes, and distributes all OPRA requests to appropriate offices.
• Serves as primary support and back-up to the Clerk of the Board; assumes full responsibilities in the Clerk’s absence, including facilitating Commissioner meetings and carrying out delegated duties as assigned.

Experience:

• Five (5) years of experience in work involving the processing of administrative or technical clerical work which involves independent interpretation of rules, regulations, policies, and procedures; one (1) year of which shall have been in a supervisory capacity.
• Handling interruptions without losing on-the-job effectiveness.
• Using sound, independent judgment within established policy and procedural guidelines.
• Using technology, including various software systems.
• Establishing and maintaining effective working relationships.
• Talking/listening to others to convey information effectively.
• Communicate effectively through written and oral communication.
• Handle confidential information with great sensitivity.
• Work well under pressure, meeting multiple and sometimes conflicting deadlines.

Education/Certification:

• Bachelor’s Degree or equivalent in business management, communication, public administration, office management, accounting, or related field.
• Registered Municipal Clerk (RMC) certification preferred.
• Notary Public preferred.

Requirements:

• Extensive knowledge of NJ OPRA law required.
• Knowledge of County governmental processes preferred
• Experience and knowledge in administrative and clerical procedures and systems such as (MS Word/MS Excel/MinuteTraq/DocuSign) managing files and records required.
• Employment is contingent upon successful completion of a post-interview, employer-paid physical examination, drug screening, and background check, in accordance with applicable New Jersey and federal law.
• This position requires New Jersey residency in accordance with R.S. 52:14-7 (New Jersey First Act).

The anticipated starting base pay for this position is:

• $50,000-$60,000 per year, depending on experience and qualifications.

Benefits: Build your future while helping shape the future of your community. At Middlesex County, we’re committed to supporting our employees with competitive benefits and a workplace that values well-being and balance. Middlesex County is proud to provide the resources, support, and flexibility employees need to thrive both professionally and personally.

Learn more about our benefits: Benefits  

Join Middlesex County

Are you looking for a career that fits your interests and allows you to help your community? Middlesex County has opportunities for people with talent and drive!

Our 2,000+ employees work together to provide the services and support that make Middlesex County one of the healthiest, safest, and sustainable places to live work and play. We’re preparing for the future today with our Destination 2040 plan to help local businesses and residents grow and adapt to a continuously changing world.

You can build your own future while helping to build the future of your community. With competitive benefits, including a pension plan, on-site wellness coaches, and health and dental insurance, Middlesex County offers the support employees need. The County also promotes a healthy work-life balance with generous vacation, sick, and holiday leave.

Middlesex County is the most diverse county in New Jersey, and our employees reflect the dynamic energy of the County. We have locations throughout the County, from our downtown New Brunswick offices to our healthcare facilities to our parks system. No matter your interests and skills, there’s a place for you in Middlesex County. Build your career and your community – apply for a position with Middlesex County today.

Middlesex County is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected veteran status, disability status, or any other characteristic protected by law.