Data Administrator - 3019979

Job#: 3019979

Job Description:

Job Summary

The Technical Administrator will support the Retail Food Safety Operations team by managing and organizing critical documentation, compliance records, and operational standards. This role requires advanced expertise in Microsoft SharePoint, Teams, Outlook, Smartsheet, and document repository architecture. The administrator will ensure data integrity across multiple systems, streamline collaboration, and build a sustainable, user‑friendly document organization structure for a fully remote team of regional food safety and public health advisors.

Responsibilities

• Validate and monitor process and data integrity across multiple systems to support business decisions.

• Audit moderately complex database applications to ensure proper controls, efficient processing, and standardized procedures.

• Manage and organize Retail Food Safety documentation, compliance records, and operational standards.

• Consolidate, categorize, and structure historical and current documents for improved accessibility.

• Collaborate with team members to understand existing data and content needs.

• Architect a scalable, sustainable document repository aligned with corporate requirements.

• Support Partner accommodation documentation categorization (not as an SME).

• Lead the transition of content from Smartsheet to Microsoft Lists.

• Work closely with team members to refine the functionality and usability of the new organization system.

• Ensure the repository can be self‑managed and maintained long‑term.

• Participate in regular meetings with team members to gather information and align on structure and workflow.

Qualifications

• 3–5+ years of experience in technical administration, data organization, or document management.

• Advanced proficiency with Microsoft Office Suite (Outlook, Teams, SharePoint, Lists).

• Experience with Smartsheet and document repository tools.

• Strong communication skills and ability to collaborate with a highly interactive, fully remote team.

• Demonstrated ability to create user‑friendly, customer‑facing documents or organizational structures.

• Highly organized with strong attention to detail.

• Ability to align with Client culture and communication style.

Nice-to-Have

• Background or familiarity in food safety, public health, or related fields

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.

Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Apex team member can provide.