Corporate Events Planner

About Us
We are an award-winning California-based environmental consulting firm with 550+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems.

As a people-centric organization, we value collaboration, fairness, and transparency, and are committed to fostering a workplace that supports both personal and professional growth while offering robust career opportunities. We are especially proud of our recent Great Place to Work® certification, which reflects an independent assessment of our culture and our team member experiences. 

About The Role
We are seeking a Corporate Events Planner who will support the planning and execution of a wide range of company events across multiple office locations. In this role, you'll provide logistical, administrative, and coordination support for events ranging from small onsite meetings to offsite team summits, as well as large companywide gatherings. As the Corporate Events Planner, you'll also support the organization’s business-to-business conference attendance strategy by coordinating logistics, tracking participation, and maintaining clear records related to external events. This role requires working closely with team members across the organization to ensure events are well planned, clearly communicated, and executed smoothly. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple events and priorities at the same time.

How We Collaborate 
This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of the following Rincon offices: Oakland, San Jose, Sacramento, Monterey, San Luis Obispo, Santa Barbara, Ventura.

 

What You'll Do

• Plan and coordinate events of varying size and complexity across our office locations (currently eight)
• Support onsite meetings, offsite retreats, trainings, summits, and companywide events
• Manage event logistics from initial request through execution and post event follow up
• Develop and maintain event timelines, task lists, and planning checklists
• Coordinate venue sourcing, conference room rentals, catering, audio visual needs, transportation, and lodging
• Support planning of mixers, dining activities, and multi-day offsite experiences 
• Prepare requests for proposals, coordinate vendor selection, and support contract review and negotiation under guidance
• Track event details including attendance, room setups, food and beverage needs, accessibility considerations, and special requests
• Support the organization’s conference attendance strategy, including coordinating registrations, travel logistics, and schedules for team members attending external conferences
• Serve as a point of contact for internal teams and external vendors throughout the planning process
• Work along with the Communications, Marketing, Administrative, and People and Culture teams to ensure alignment and smooth coordination
• Support multiple concurrent events while maintaining accuracy and meeting deadlines
• Assist with onsite event support as needed, including troubleshooting and last-minute adjustments
• Support post event follow up including feedback collection, invoice processing, and documentation 

What You'll Bring

• Two or more years of experience in corporate event planning, office operations, or a related administrative role
• Demonstrated understanding of the event planning process and the proper sequence of planning activities including budget adherence
• Experience building timelines, prioritizing tasks, and coordinating logistics across multiple stakeholders
• Exposure to contract-related processes including requests for proposals and vendor agreements
• Strong organizational skills and excellent attention to detail
• Clear written and verbal communication skills
• Ability to work effectively across several teams and office locations
• Proactive, dependable, and solutions-oriented work style with a positive can-do attitude 

Investing In You
The hourly range for this full-time non-exempt position is $36.00-$43.00, plus a generous benefits program. Salary ranges are based on the market median of similar jobs, according to third-party salary benchmark surveys. Base pay is determined based on internal equity and a candidate’s job-related knowledge, skills, and experience. 
 

We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement. 
 

Explore more about our culture, benefits, and life at Rincon on our Culture and Benefits page. 
 

Additional Employment Information 
Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.


 

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Powered by JazzHR