Corporate Administrator

The Corporate Administrator protects the business by keeping risk, compliance, and administrative obligations organized and on schedule. This role manages insurance and bonding coordination, claims tracking, contract administration, corporate registrations, legal matter intake, and select corporate cost center oversight.

Working cross-functionally with Finance, Operations, Sales, HR, Accounting, and external partners, this position ensures documentation is current, deadlines are met, and issues are driven to resolution.

Location: Sugar land, TX 77478
Pay Range: $70,000 - $80,000 

Responsibilities

Insurance, Bonding & Claims

• Manage Certificate of Insurance (COI) requests and endorsements
• Coordinate bond requests and track bonding capacity and releases
• Maintain insurance policies and lead annual renewals
• Report and track claims, including documentation and status updates
• Coordinate claim-related payments with Accounting

Corporate Registrations & Compliance

• Track and complete entity registrations and required state filings
• Manage registered agent relationship
• Monitor and route state and agency notices
• Maintain organized, audit-ready filing records

Contract Administration

• Coordinate intake and tracking of customer and vendor contracts, SOWs, and amendments
• Route non-standard terms for review and track approvals
• Maintain contract repository and renewal tracking

Legal Matter Coordination

• Track legal matters, disputes, and official notices
• Maintain legal log with deadlines and status updates
• Coordinate documentation and ensure timely responses

Cost Center & Administrative Support

• Track corporate-managed spend and support budget reporting
• Initiate purchase orders and coordinate vendor documentation
• Support system access tracking, software renewals, and quarterly access reviews
• Provide day-to-day administrative support to the CFO and corporate team

Qualifications

• 3+ years in administrative, contracts, insurance coordination, legal admin, or operations support roles
• Strong organizational and follow-up skills across multiple workflows
• Experience with COIs, bonding, claims, or contract coordination preferred
• Comfortable with basic budgeting and financial concepts
• Proficient in Microsoft 365 (Excel, SharePoint, Teams)

Skills and Attributes

• Organized and detail-oriented with strong ownership mindset
• Clear communicator able to coordinate across departments and external partners
• Able to handle sensitive information and maintain confidentiality
• Practical problem-solver who can keep work moving without constant escalation

Benefits & Perks:

• Health, Dental, and Vision Insurance
• 401(k) matching
• Life Insurance
• Pet insurance 
• Flexible Spending Accounts
• Paid Time Off
• Holiday Pay
• Employee Assistance Program
• Referral Bonus

Dragonfly Pond Works is a leading environmental service company specializing in stormwater management. Since 2006, Dragonfly has provided routine maintenance and repairs on stormwater devices, lakes, ponds, wetlands, and underground facilities. We are proud to have a very respectful work environment and expect all our employees to adhere to the same standard throughout the organization.

We are proudly an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.