Core Elements - Executive Administrative Assistant

• Manage calendars, scheduling, and meeting coordination.
• Prepare agendas, notes, follow-ups, and reminders.
• Handle professional correspondence and document preparation.
• Maintain organized digital files and records.
• Assist with preparing client reports and documentation.
• Track tasks, deadlines, and administrative follow-through.
• Support invoicing, billing, and payment tracking.
• Reconcile receipts, expenses, and basic financial records.
• Maintain organized financial documentation.
• Coordinate with external bookkeeping or accounting partners.
• Provide administrative support across multiple consulting engagements.
  
  

• Proven experience as an administrative or executive assistant.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to provide clear daily updates to. executives on progress, priorities, and outstanding items.
• Ability to work independently and manage multiple priorities.
• Comfort working with numbers, spreadsheets, and financial records.
• Professional demeanor and discretion.
• Ability to work in a fast-paced, entrepreneurial environment.
  
  

• Experience in professional services or consulting.
• Bookkeeping or accounting support experience.
• Proficiency with Microsoft Excel or Google Sheets.
• Experience using QuickBooks, Notion, or similar tools.
  
  

• Health insurance (medical, dental, and vision).
• Paid time off (PTO) and paid holidays.
• Stable, full-time position with long-term growth potential.
• Exposure to executive-level consulting and entrepreneurial businesses.
  
  

• Monday through Friday.
• 8:00 AM – 5:00 PM.
• Houston-based position.

Huy Cool Refrigeration LLC is a licensed and insured commercial refrigeration servicing and maintenance company. We are located in central Houston and service all of the greater Houston area.Each project brings unique challenges and requires careful attention to detail. Our ultimate goal is to deliver a finished product we would be proud to call our own. We will work with you to maintain and service or install the highest quality components at the best possible price. At Huy Cool, our focus is building a company that is recognized for our quality and customer-centered service. We take pride in providing our clients with the best-in-class commercial refrigeration services available.