Coordinator Maintenance - Facilities Mgmt - PRN

Summary:

This position is responsible for coordinating efforts to meet the operational needs of Facility Services within CHRISTUS St. Vincent. The Service Coordinator will provide administrative support to the Director of Facility Services, and will perform duties related to special projects covering a large scope of non-medical services within the hospital.

Responsibilities:

• Manages and controls throughput of CMMS:
  • Receives requests
  • Works with supervisors to assign and prioritize work.
  • Receives & closes out work orders
  • Generates monthly preventative maintenance work hours 
  • Provides management reports
  • Provides feedback to customers
• Manages archival records for all facility activities:
  • Federal, state & local
  • Monthly reports to State Engineers Office
  • Conservation Fees
  • Application for Extension of Time (Every 3 yrs)
  • Semi-Annual Waste Water Reports
  • Monthly Generator Tests
• Assists Director with the coordination of construction projects:
  • Contacts design professionals, contractors, management, staff
  • Coordinates space/storage needs for all departments
  • Coordinates signage internal & external
  • Coordinates supplies & materials, logistical/ construction projects up to $1,000,000 in scope
• Assists Director with the coordination of regulatory compliance activities, i.e.:
  • Semi-Annual Waste Water Testing
  • Monthly Drinking Water Sampling/Testing
  • Annual Fire Marshall Inspection
  • Annual Fire Alarm System Test
  • Quarterly Wet Sprinkler Test
  • Other Inspection & Tests as required
• Purchasing Functions:
  • Processes purchase requisitions
  • Manages Lawson System
  • Communicates with vendor
  • Follows up on purchase orders
  • Follows up on payment inquiries
• Accounting Functions:
  • Maintains project cost spreadsheets
  • Assists with capital budget preparation
• Coordinates General Office Activities, i.e.:
  • Work with Microsoft Office Applications (Word, Excel, Outlook, PowerPoint)
  • Composes letters and memos from dictation, verbal direction or from knowledge of hospital policies and procedures
  • Carries out administrative duties to support director including scheduling and travel
  • Updates & tracks staff time through Report Express
  • Records staff scheduled/unscheduled combined leave
  • Organizes staff training information sessions.
• Coordinates Special Projects:
  • Transfers agreement updates with other facilities
  • Sets up and organizes blue print room

Requirements:

Education:

• High school diploma required. 
• Associate Degree in related field preferred.

Experience:

• Five years of administrative/coordinator experience required.
• Ability to define objectives associated with an assignment, plan/organize methods for accomplishing objectives, and implement tasks effectively and efficiently to reach successful conclusion. Ability to communicate effectively with professionals at all levels within hospital, including senior management. Basic knowledge in Windows, Excel, and Microsoft Word.

Certifications, Registrations, or Licenses:

• N/A

Work Schedule:

MULTIPLE SHIFTS AVAILABLE

Work Type:

Per Diem As Needed