Contract Specialist II
Epitec, Inc
Grand Rapids, MI
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JOB DETAILS
SALARY
LOCATION
Grand Rapids, MI
POSTED
Today
Pay Rate - $35/hr
Key Responsibilities:
Bid Package Development
- Prepare, assemble, and issue bid packages including RFQs, RFPs, and supporting documentation.
- Collaborate with internal teams to clarify technical requirements, timelines, and evaluation criteria.
- Ensure bid documents comply with utility procurement standards and regulatory expectations.
- Monitor vendor performance against contract terms, delivery schedules, and service expectations.
- Maintain performance logs and escalate issues when needed.
- Support internal teams in resolving vendor-related concerns or delays.
- Review vendor invoices for accuracy, proper coding, and alignment with purchase orders and contract terms.
- Facilitate timely invoice approvals and resolve discrepancies such as pricing mismatches or missing documentation.
- Maintain organized invoice records for audit readiness and reporting.
- Track purchase orders from creation through closure.
- Monitor delivery status, confirm receipt of goods/services, and address PO related issues.
- Coordinate with suppliers and internal stakeholders to ensure timely fulfillment.
- Serve as a point of contact for suppliers regarding documentation, timelines, and deliverables.
- Work closely with engineering, operations, finance, and legal teams to support smooth procurement workflows.
- Communicate clearly and professionally to ensure alignment across all parties.
- Experience with bid package development, vendor coordination, and invoice processing.
- Strong understanding of purchase order workflows and procurement documentation.
- Familiarity with ERP or procurement systems (SAP, Oracle, Ariba, or similar).
- Excellent attention to detail and organizational skills.
- Strong communication and stakeholder management abilities.
- Ability to work independently in a hybrid environment.
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About the Company
E
Epitec, Inc
Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment.
COMPANY SIZE
2,500 to 4,999 employeesINDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Professional Development, 401K, Employee Referral Program, Life Insurance
FOUNDED
1978
WEBSITE
https://epitec.com/