Construction Project Administrator

Responsibilities:

• Support Project Managers with project setup, documentation, and coordination to ensure projects remain organized and on schedule.
• Maintain project files, submittals, RFIs, and as-built documentation while tracking approvals and resolving drawing discrepancies.
• Coordinate communication between project managers, field teams, subcontractors, and vendors to support daily operations and project progress.
• Assist with permitting, inspections, testing documentation, and compliance requirements.
• Prepare and track Purchase Orders, Change Orders, and other project documentation.
• Support pre-construction activities including quantity takeoffs, estimating support, bid solicitation, and project setup.
• Coordinate materials, documentation, and logistics to support field operations and project schedules.
• Track field personnel time, PTO, and subcontractor labor to ensure accurate payroll reporting.
• Conduct occasional site visits and support field leadership in maintaining jobsite organization, safety, and operational efficiency.

Requirements:

• High school diploma required; Associate’s or Bachelor’s degree preferred in Construction Management or a related field.
• 1–3 years of construction industry experience preferred.
• Experience in electrical or healthcare construction is a plus.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience with Box, Procore, and Bluebeam preferred.
• Estimating experience is a plus.
• Ability to read and interpret blueprints.
• Strong verbal and written communication skills.
• Highly organized with strong attention to detail.
• Professional, punctual, and goal-oriented.
• Collaborative team player who thrives in a fast-paced environment.
• Self-motivated with strong problem-solving and critical thinking skills.
• Ability to adapt in dynamic or high-pressure situations and accept feedback for continuous improvement.