Construction Billing Specialist

A growing construction company is Baltimore, MD seeks a qualified Construction Billing Specialist

Key Responsibilities

Billing & Invoicing

• Prepare and submit progress billings, AIA (G702/G703) applications, time-and-material invoices, and final invoices.
• Review project contracts to ensure billing aligns with terms, including retainage, schedule of values, and approved change orders.
• Maintain and update the schedule of values (SOV) based on project progress.

Financial Tracking & Documentation

• Track accounts receivable and follow up on outstanding payments.
• Reconcile billing discrepancies and resolve issues with project teams or clients.
• Verify subcontractor billing and supporting documentation before approval.

Project Coordination

• Work closely with project managers, estimators, and accounting teams to confirm project percentages, cost codes, and change order amounts.
• Collect and organize lien waivers, insurance certificates, and compliance documents as required per contract.
• Support month-end closing processes and project financial reporting.

Compliance & Recordkeeping

• Ensure invoices follow contractual, regulatory, and company standards.
• Maintain accurate and organized billing records, logs, and audit trails.
• Assist with job cost reporting and monitor budget-to-actual performance when needed.

Qualifications

• Proven experience in construction billing, accounting, or project administration.
• Strong understanding of AIA billing, retainage, change orders, and construction contract terms.
• Proficiency with construction accounting software (e.g., Procore, Sage 300/Intacct, Viewpoint, QuickBooks Contractor Edition).
• Strong attention to detail, accuracy, and time management.
• Excellent communication and customer service skills.
• Ability to read and interpret construction contracts, schedules, and cost codes.

Preferred Skills

• Knowledge of lien law requirements (state-dependent).
• Familiarity with certified payroll or prevailing wage documentation (as applicable).
• Ability to manage billing for multiple concurrent projects.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.