Commerical Administrative Assistant

Prior property management and business development preferred. Flexibility and ability to travel around town and to Tallahassee. Must have excellent communication skills both verbally and in writing. Good organizational and prioritization skills a must. Effective team-oriented problem solver. Familiar with working and coordinating construction trades.

Job Summary:

The Commercial Administrative Assistant shall be responsible for supporting the management of various commercial properties.  The Commercial Administrative Assistant shall also assist in the evaluation, acquisition, development and construction of new properties.  The position requires excellent customer service skills in communication with tenants, vendors, contractors, and commercial division staff. 

Incumbent is expected to have excellent attendance, organizational, and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.

Essential Job Duties and Responsibilities:

• Provide administrative support for Commercial Division
• Assist with office operations based on RAM policies and procedures
• Assist Regional Manager with accounting and financial reporting
• Utilize Timberline/Timberscan to input and track payables
• Organize and file tenant, contractor and vendor communications and documents
• Receive, prioritize and direct telephone inquiries
• Receive, coordinate and distribute operational communications for maintenance technicians, contractors and vendors
• Communicate via phone, email and in-person with tenants, prospects, contractors and vendors
• Assist with marketing, leasing and management of Commercial properties
• Assist with management of Chapman laundry vending operations
• Assist with management of Chapman bulk cable operations

 Knowledge, Skills and Abilities (KSAs):

• Strong knowledge of Microsoft Office programs especially Word and Excel
• Develop knowledge of Bacnet HVAC Management System
• Develop knowledge of Building Access System
• Good organizational and prioritization skills
• Good verbal and written communication skills
• Effective as a team-oriented problem-solver
• Ability to pursue solutions with a strong sense of urgency
• Ability to work in an office environment either sitting or standing for eight hours daily
• Ability to quickly walk and conscientiously inspect commercial properties
• Ability to lift up to 20 lbs. and operate a motor vehicle

Education and Experience:

• High School Diploma or equivalent
• Prior property management preferred
• Prior business development preferred
• Familiar with working and coordinating construction trades preferred
• Desire to further develop education and skills preferred

Physical Demands:

• Ability to read, write, and compute basic math
• Work with a computer for a minimum of seven hours daily either standing or sitting
• Must be able to perform physical activities such as, but not limited to, sitting, standing, bending, twisting, climbing stairs, or walking
• Flexibility and ability to travel around town and at times to Tallahassee; at times, extensively and on short notice – Must have valid driver’s license
• Communicate effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the Company