Client Center Coordinator

Our client is seeking a professional, service‑oriented Client Center Coordinator to serve as the face of the office and manage daily front‑of‑house and client‑meeting operations. This role is ideal for someone who enjoys a client‑facing environment, takes pride in presentation and hospitality, and thrives in a fast‑paced professional services setting. Hours are approximately 7:30am-4:30pm, fully onsite five days per week.

Key Responsibilities:

• Serve as the first point of contact for all visitors, clients, and internal stakeholders, providing a welcoming and professional experience
• Manage and coordinate conference room scheduling, meeting logistics, and resolve scheduling conflicts
• Register visitors in the building access system and notify internal hosts of arrivals
• Answer and direct multi‑line phone calls accurately and professionally
• Coordinate meeting setup including AV, Zoom/Teams support, catering orders, and room readiness
• Act as a true host by anticipating visitor needs, offering refreshments, and ensuring comfort throughout meetings
• Maintain conference rooms to a consistently high standard before and after meetings
• Manage catering orders, delivery, setup, breakdown, and proper cost allocation
• Maintain inventory of client‑center amenities and supplies
• Coordinate seating assignments for visiting employees
• Receive and distribute inbound and outbound packages
• Prepare monthly expense reports using internal systems
• Support internal events, firm initiatives, and ad hoc projects as needed
• Serve as an owner of select firm initiatives such as seasonal or charitable programs

Qualifications:

• 3+ years of experience in a receptionist, office services, or client‑facing administrative role within professional services
• Strong interpersonal and communication skills with a warm, confident presence
• Highly organized with the ability to manage concurrent meetings and competing priorities
• Detail‑oriented with strong follow‑through and accountability
• Proactive mindset with pride in maintaining a client‑ready environment
• Comfortable working with AV equipment, Zoom/Teams, and multi‑line phone systems
• Proficiency with Microsoft Outlook and working knowledge of Word and Excel

Compensation/Benefits:

• Up to $50K-$70K base salary + paid overtime + discretionary bonus
• Medical, dental, and vision benefits
• 401(k) with profit‑sharing plan
• PTO package + firm holidays
• FSA options
• Commuter Benefits

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)