Bookkeeper

JOBTITLE:  Bookkeeper 

PROGRAM/DEPARTMENT:  Fiscal 
JOBLOCATION:  Watertown NY 
POSITIONGRADE: 5 
WORKHOURSPERWEEK:  40 (Hours may vary, occasional evenings and weekends) 
PAYRATE:  $18.00-$20.00 per hour 
REPORTSTO:  Chief Financial Officer 
EMPLOYMENTSTATUS:  Regular Full-time Non-Exempt 
REVISIONDATE:  2/22/2026

JOBSUMMARY: The Bookkeeper provides support to the agency's finance operations and reporting functions as necessitated by funding sources and government regulations. This position is responsible for processing accounts payable and maintaining current and accurate vendor files; reviewing and entering in-kind data and providing administrative support to the Fiscal Office. The Bookkeeper is required to cross-train with Fiscal Office staff and maintain working knowledge of written procedures and internal controls. 

ESSENTIAL JOB DUTIES: THE MAJOR RESPONSIBILITIES OF THIS POSITION INCLUDE BUT ARE NOT LIMITED TO THE FOLLOWING: 

• Maintain working knowledge of and adhere to Fiscal procedures and policies. 
• Process accounts payable and maintain current and accurate vendor files; prepare vouchers for review by Executive Office Manager (Administration Office); coordinate signing and mailing of checks. 
• Complete Child and Adult Care Food Program accounts payable processing monthly; coordinate signing and mailing of checks. 
• Assist in bi-weekly payroll by reviewing timesheets and collaborating with the Fiscal Coordinator and Human Resources to identify and resolve potential issues; follow up with supervisors and staff as necessary. Perform additional payroll processing as requested. 
• Process employee in area and out of area travel in accordance with agency travel policy; review travel vouchers for accuracy and completeness; complete all applicable paperwork necessary to prepare travel expenses to be entered in payroll; provide employees with travel forms; follow-up with employees on required documentation.
• Collaborate with Fiscal Coordinator to maintain employee records in GMS. 
• Maintain agency inventory system; continually update and monitor inventory listing; coordinate bi-annual physical inventory process; complete total inventory lists for distribution to Program Directors. 
• Complete and/or assist with monthly closing journal entries as requested. 
• Enter accounts receivable invoices, submit invoices to vendors and track payment. 
• Assist the Chief Financial Officer with year-end audit as well as preparation and distribution of W2s and 1099s.
• Responsible for DOT management and tracking registrations for agency vehicles. 
• Accept incoming payments and donations from Administrative Office staff and verify totals in the Cash Receipt Journal. Bookkeeper Job Posting (7/7/2023) 
• Record administrative in-kind (donations of goods, services) in the GoEngage web-based software. Prepare reports detailing in-kind totals for review by Chief Financial Officer.
• Provide administrative support to Fiscal Office as needed, to include processing incoming and outgoing mail, filing and answering phones; ensure office is always covered during normal business hours. 

MINIMUM REQUIRED JOB QUALIFICATIONS EDUCATION: Associates Degree in accounting or related field. 

CERTIFICATES AND/OR LICENSES: N/A 

WORK EXPERIENCE: Minimum of two (2) years' experience in accounting required. Experience with accounts payable preferred.

SUPERVISORY RESPONSIBILITIES: Does not directly supervise staff. 

SKILLS OR OTHER ESSENTIAL REQUIREMENTS FOR THIS POSITION: Excellent verbal and written communication skills; ability to maintain accurate and detailed records; strong organizational and time management skills; ability to work as a member of a team and independently; able to balance multiple priorities and deadlines. 

COMPUTER SKILLS: Above average computer skills, including accounting software and spreadsheet. 

WORK ENVIRONMENT: General office environment. 

EMPLOYMENT STANDARDS: This position requires a high degree of integrity and confidentiality. Must be able to provide own transportation to perform job responsibilities, must be able to pass background clearance. Occasional local and national travel. 

EQUIPMENT USED: Personal computer, printer, copier, telephone, fax, scanner, and calculator. 

PHYSICAL REQUIREMENTS: Must be able to sit for prolonged periods of time not to exceed four consecutive hours, manual dexterity, visual acuity to operate a computer, must be able to handle multiple priorities and deadlines. 

BENEFITS: Agency Flexible Benefits Plan.