Bookkeeper

Company: Richmond Security, Inc.
Location: Richmond, Virginia (On-site)
Employment Type: Full-Time
Department: Finance / Administration
Reports To: President & CEO or General Manager

Position Summary

Richmond Security, Inc. (RSI) is seeking a detail-oriented, trustworthy, and highly organized Bookkeeper to manage the company's day-to-day financial transactions and support accurate financial reporting. The Bookkeeper will play a critical role in maintaining clean financial records across multiple business divisions, supporting payroll coordination, managing payables and receivables, and ensuring compliance with accounting best practices.

This role requires discretion, accuracy, strong organizational skills, and the ability to work independently in a fast-paced service business environment.

About Richmond Security, Inc.

Richmond Security, Inc. is a leading provider of integrated physical security solutions, including electronic security systems, locksmith services, door hardware, access control, video surveillance, and residential security solutions. The company serves commercial, institutional, and residential clients throughout Central Virginia.

Key Responsibilities

Daily & Weekly Accounting Functions

• Record financial transactions in accounting software (QuickBooks Enterprise preferred)

• Process accounts payable, including vendor invoices and payments

• Manage accounts receivable, invoicing, and collections tracking

• Reconcile bank accounts, credit cards, and financial statements

• Maintain accurate general ledger entries

• Monitor cash flow and report variances

Payroll & Employee Financial Support

• Coordinate payroll data with third-party payroll provider

• Track time entries and labor allocations by department/division

• Maintain payroll records and supporting documentation

• Assist with employee expense reimbursements

Reporting & Compliance

• Prepare monthly financial reports for management review

• Assist with budgeting and financial tracking

• Maintain organized financial records for audits and tax preparation

• Support CPA with year-end financial reporting

• Ensure compliance with company policies and accounting standards

Administrative Financial Support

• Maintain vendor files and W-9 documentation

• Track purchase orders and job costing data

• Assist with inventory accounting coordination

• Support internal financial controls and process improvements

Required Qualifications

• Minimum 3 years of bookkeeping or accounting experience

• Proficiency with accounting software (QuickBooks strongly preferred)

• Strong knowledge of accounts payable, accounts receivable, and reconciliations

• High attention to detail and accuracy

• Strong organizational and time-management skills

• Ability to handle confidential financial information with discretion

• Proficiency in Microsoft Excel and Microsoft Office Suite

• Excellent written and verbal communication skills

Preferred Qualifications

• Experience in a service, construction, or field-service business

• Experience with job costing and project accounting

• Familiarity with inventory tracking

• Associate's or Bachelor's degree in Accounting, Finance, or related field

• Experience coordinating with outsourced payroll providers

Key Competencies

• Integrity and trustworthiness

• Analytical thinking

• Problem solving

• Reliability and accountability

• Ability to work independently

• Attention to deadlines

Work Environment

• On-site office environment in Richmond, VA

• Standard business hours, Monday–Friday

• Occasional extended hours during month-end or year-end close

Compensation & Benefits

• Competitive salary based on experience

• Paid time off

• Health benefits (if applicable)

• Retirement plan participation (if applicable)

• Stable, professional work environment

Equal Opportunity Employer

Richmond Security, Inc. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.