Billing Specialist
CFS
Grand Rapids, MI
Location: Grand Rapids, MI
Employment Type: Full-Time
Reports To: Accounting Manager
We are working with a rapidly growing construction company known for their commitment to quality, integrity, and exceptional service. As their project portfolio expands, they're strengthening their accounting team with a Billing Specialist who thrives in a dynamic environment and enjoys bringing order to complexity.
The Billing Specialist plays a key role in ensuring accurate, timely invoicing and financial documentation across multiple construction projects. This role requires strong attention to detail, excellent communication skills, and the ability to collaborate with project managers, subcontractors, and clients. If you enjoy digging into the details and keeping financial processes running smoothly, this is a great opportunity!
Billing Specialist Responsibilities:
- Prepare and issue accurate invoices for construction projects, including progress billings, T&M billing, and final invoices
- Review contracts, change orders, and project documentation to ensure billing aligns with terms and scope
- Track and reconcile job costs, labor hours, materials, and subcontractor charges
- Maintain billing schedules and ensure timely submission of pay applications
- Work closely with project managers to verify percent-complete, retainage, and billing milestones
- Monitor accounts receivable and follow up on outstanding payments
- Process lien waivers, certificates of insurance, and other required documentation
- Assist with month-end closing activities and financial reporting
- Maintain organized digital and physical billing records
- Support the accounting team with additional tasks as needed
- 2+ years of billing or accounting experience; construction industry experience strongly preferred
- Familiarity with AIA billing, progress billing, and construction contract structures
- Proficiency with ERPE Systems
- Strong Excel skills and comfort working with spreadsheets
- Excellent attention to detail and organizational skills
- Ability to manage multiple deadlines in a fast-paced environment
- Strong communication skills and a collaborative mindset
MaxSalary: USD65000
MinSalary: USD55000
About the Company
CFS
Founded by CPA firms in 1994, Creative Financial Staffing has spent over 30 years helping job seekers and employers succeed. In fall 2025, we rebranded as CFS—a name that reflects our full range of expertise while staying true to the trusted company you know.
CFS is the industry’s leading employee-owned staffing firm, connecting top talent in accounting, finance, technology, and human resources. We provide skilled professionals on both a temporary and permanent basis across diverse industries, leveraging our extensive network to match the right people with the right opportunities.
Our dedication to excellence extends to our award-winning culture, recognized repeatedly for growth, recruiting, workplace environment, and employee support. Honors include Forbes’ “America’s Best Recruiting and Temporary Staffing Firms,” Staffing Industry Analysts’ top U.S. staffing rankings, FlexJobs’ Top 100 Companies for Remote and Hybrid Work, Top Workplaces USA, Newsweek’s Best Practices awards, and more.