Billing Coordinator

Project & Billing Coordinator

Pay Range: $23.00 $26.00 / hour

Location: In-Office (On-site) Troy, MI

Job Summary

We are seeking a highly organized, detail-oriented Project & Billing Coordinator to join a team. In this role, you will be the "anchor"for project financials, ensuring that deposits are collected, invoices are sent accurately, and project metrics are tracked with precision. You will act as a vital bridge between Project Management team and the Finance department to keep workflows moving smoothly in a fast-paced construction/millwork environment.

Essential Functions

Your core mission is to keep our team on track and our project data accurate. Responsibilities include, but are not limited to:

• Deposit & Collections Management: Own the deposit collection process; monitor deadlines and proactively follow up when timelines aren't met.

• Invoicing Coordination: Partner with Project Managers to ensure timely monthly invoicing by monitoring ship and install schedules.

• Project Visibility: Monitor active projects to identify and report on "no charge"or "punch list"jobs.

• Internal Communication: Act as the primary point of contact for PMs regarding billing issues, information requests, and project status updates.

• Metric Ownership: Serve as the "owner"of on-time metrics, billing, closing, and deposit collection data.

• Process Improvement: Identify bottlenecks or recurring issues, document resolutions, and track process improvements over time.

• Data Integrity: Accurately enter data into company cost accounting systems (ERP) and reconcile job cost discrepancies.

Required Skills & Competencies

• Tech Savvy: Proficiency with MS Office Suite, specifically Excel. Experience working within ERP systems is required.

• Communication: Excellent written and oral communication skills for effective internal collaboration.

• Organization: Superior time management skills with an obsession for detail.

• Problem Solving: Strong critical thinking skills and the ability to resolve complex reconciliation issues.

Qualifications

Minimum Qualifications:

• High school diploma or equivalent.

• 2+ years of Accounting experience.

• Strong math skills and demonstrated success working autonomously in fast-paced environments.

• Experience with QuickBooks and/or Innergy is highly preferred.

Preferred Qualifications:

• Associates or Bachelors Degree in Accounting, Finance, or Business.

• Previous experience in the Architectural Millwork or Construction industry.

Work Environment

• This is an in-office position located near our fabrication facility.

• You will occasionally be exposed to the sounds of shop machinery (saws, etc.) and minor sawdust.

• The role requires the ability to stay seated for extended periods at a computer, with occasional walking to coordinate with team members.

Apply Today!

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