Bilingual Administrative Assistant
Installed Building Products
Ontario, California
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JOB DETAILS
LOCATION
Ontario, California
POSTED
5 days ago
We are seeking a detail-oriented and bilingual (Spanish-English) Administrative Assistant with experience in accounts payable and light human resources support.
Key Responsibilities
Accounts Payable:
- Process vendor invoices and ensure timely payments
- Maintain accurate records of purchases and expenses
- Reconcile vendor statements and resolve discrepancies
- Assist with month-end closing and reporting
Human Resources Support:
- Assist in maintaining employee records and personnel files
- Help coordinate onboarding and offboarding processes
- Support with basic HR documentation and employee communications
- Translate HR materials and interpret for Spanish-speaking employees as needed
Administrative Duties:
- Answer phone calls and emails; provide front-desk coverage
- Schedule meetings, maintain office supplies, and manage incoming/outgoing mail
- Maintain organized filing systems (digital and physical)
- Provide support to management and other departments as needed
- Bilingual in Spanish and English (written and spoken) required
- 2+ years of experience in an administrative role with accounts payable responsibilities
- Basic understanding of HR practices preferred
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Strong attention to detail, organizational, and communication skills
- Ability to handle sensitive information with confidentiality
Physical Demands:
This position is primarily sedentary and performed in a professional office environment. The employee must be able to remain seated for extended periods, operate a computer and other office equipment, and perform repetitive motions such as typing and mouse use. The role may occasionally require standing, walking, bending, and lifting light office supplies up to 15 pounds. The employee must have sufficient visual acuity to read printed materials and electronic displays, as well as adequate hearing and speech to communicate effectively in person and by phone.
Benefits:
- Medical, dental, and vision coverage
- Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
- Company Paid Life Insurance
- 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
- Longevity Stock Program
- IBP Foundation
- Scholarship opportunities
- Employee Financial Assistance Program
- Paid vacation and holidays
- Opportunities for growth and advancement
Sierra Insulation Contractors is proud to be a valued member of the Installed Building Products (IBP) family. We are committed to delivering exceptional customer service, a cornerstone of our success and the driving force behind our high customer satisfaction ratings. This achievement is a direct result of our unwavering dedication to quality, reliability, and performance.
Join us in shaping the future-explore your next career opportunity with Sierra Insulation Contractors and become a valued member of our dynamic team!
About the Company
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