Bilingual Admin Specialist

• High school diploma or equivalent.
• 1-2 years of experience in administrative or customer service roles.
• Bilingual (English and Spanish) is required.
• Proficient in Microsoft Office: Outlook, Word, Excel, PowerPoint (required).
• Experience with OneDrive, SharePoint, or Teams is a plus.
• Tech-savvy with the ability to learn new applications, including purchasing systems and digital visitor management tools.

• Strong organizational skills with the ability to manage multiple priorities in a fast-paced manufacturing setting.
• Accuracy and attention to detail, especially while handling confidential information.
• Ability to craft professional correspondence, prepare announcements and flyers, and create presentations.
• Comfortable supporting event planning, scheduling, coordination, and followthrough.
• Strong follow-through and coordination skills, especially around event logistics, and when providing support to employees, and visitors.
• Strong discretion and judgment when handling confidential information.
• Dependable, self-motivated, and able to work independently and in a team.
• Comfortable walking through manufacturing areas and wearing required PPE.
• Adaptable, flexible, and able to take on new assignments as plant needs evolve.

• Handle, organize, and securely file confidential employee documents and sensitive information.
• Prepare correspondence, internal communications, reports, presentations, and meeting materials.
• Provide administrative support to Plant and HR leadership.

• Own and update bulletin boards, internal TVs/digital signage, and employee-facing communication platforms.
• Create communication flyers, announcements, and plant-wide notices.
• Support planning and execution of cultural, engagement, and recognition events.
• Provide translations for announcements, memos, safety postings, event communications, and employee-support materials as needed.
• Assist with new hire onboarding, including preparing materials, guiding new employees through required steps, and providing translation support when needed.

• Serve as the primary point of contact for all visitors and employees entering the office.
• Maintain and update the digital visitor log, ensuring accurate check-in and security compliance.
• Keep front office areas clean, organized, stocked, and professional.
• Support conference room A/V systems, copier equipment, and general office functions.

• Maintain high 5S standards in offices, meeting rooms, and common/public areas.
• Proactively keep spaces clean, organized, and audit-ready.
• Assist with continuous improvement tasks on the production floor (administrative support only).

• Support indirect purchasing for routine consumable items.
• Manage and organize office supplies, monitor inventory, and coordinate restocking.
• Assist in coordinating deliveries, supplies, and vendor interactions.
• Manage select employee-facing vendor relationships, including services such as uniform providers and vending machines, ensuring smooth operations, timely service, and quick issue resolution.

• Identify opportunities to automate clerical tasks or add value to current processes.
• Assist hourly employees with questions and direct them to appropriate HR or Benefits resources.
• Support leadership with reports, tracking, and administrative tasks as assigned.
• Adapt to evolving plant needs and provide support across departments.

• Regular walking to and from production areas, meeting rooms, and common spaces.
• Occasional standing, bending, or reaching while organizing supplies, setting up events, or updating communication boards.
• Light physical work, such as carrying office supplies, event materials, or small packages (typically up to 20 lbs).
• Ability to navigate between office spaces and manufacturing areas safely.
• Use of mandatory PPE when entering production areas (e.g., safety glasses, hearing protection, steel-toe shoes).

• Work is performed primarily in an office environment with controlled temperature.
• Regular entry into remanufacturing areas, which may involve higher noise levels, equipment traffic, and production activity.

Wabtec is a leading global provider of equipment, systems, digital solutions, and value-added services. Whether it's freight rail, transit, mining, industrial or marine, our expertise, technologies, and people - together - are accelerating the future of transportation.Making the rail industry – the cornerstone of global transportation – more efficient and sustainable is at the heart of what we do at Wabtec and the reason we’re pushing ourselves to better serve our customers, our communities, and the world.