Bid Coordinator

Pacific Coast Trane has an exciting new opportunity to join our organization as an Equipment Bid Coordinator. In this role, you will work closely with customers, account managers, and the estimating team to ensure timely delivery of project proposals.

This is a high-impact role that plays a critical part in how we win work and execute as a team.

This position is based out of the Trane Sunnyvale office and is structured as a hybrid role during the initial training period. You will be expected to be in the office a few days per week as you get up to speed, with the training period expected to last approximately one month.

After training, there is flexibility for remote work. Long-term remote work will be based on demonstrated ability to effectively manage responsibilities, maintain organization, and stay responsive in a fast-paced environment.

Responsibilities:

• Serve as a key point of coordination between Account Managers and the Estimating Team to ensure effective use and compliance of the Smartsheet tool (and eventually Salesforce once implemented in our office)
• Review and identify potential opportunities through various search engines used by the business
• Download, organize, and review project documents for critical information
• Enter opportunities into Smartsheet as requests for proposals are received
• Receive customer requests and link them to Salesforce opportunities (once Salesforce is implemented)
• Forward opportunities and proposals to Account Managers and Estimating Teams
• Maintain organized opportunity and proposal files
• Assist in finding, entering, editing, and managing critical data related to opportunities
• Support Account Managers with follow-up activities after bids have been submitted
• Run reports and create dashboards that track performance and support business objectives
• Provide general administrative support to the sales process

Qualifications:

• High School diploma or GED, with up to three (3) years of related experience and/or training; or an equivalent combination of education and experience
• Working knowledge of office equipment and Microsoft Office products, with the ability to quickly learn additional software programs
• Experience with Smartsheet and Salesforce is a plus
• Experience reading mechanical plans is a plus
• Highly organized, with the ability to manage and track a calendar of upcoming bid opportunities
• Strong professional communication skills, both written and verbal
• Flexibility to work overtime as needed

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand; walk and reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

We offer a competitive salary in the range of $75,000 – $85,000, based on experience and location. We are committed to equal opportunity in employment. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status, pregnancy, or any other legally protected status.

We work with a limited number of approved external recruiting partners on select positions only. If you are not under contract with Pacific Coast Trane, please do not contact us regarding this posting.