Bene-Care: Executive Assistant

Executive Assistant to the President & CEO

Reports To: President & CEO

FLSA Status:Non-Exempt

Employment Status: Part-Time (15-25 hours/week) | Hybrid M-F Flexibility

Salary:$30-$50 per hour (based on experience)

About Us

Bene-Care is a family-built, service-driven partner in insurance, HR, payroll, and workforce solutions. Based in Rochester, NY, we've built a legacy rooted in trust, accountability, and long-term relationships. We operate with the agility of a growing organization while maintaining the stability of an established, community-focused company.

Position Summary

The Executive Assistant to the President & CEO plays a critical role in supporting executive leadership through high-level administrative coordination, communication management, and strategic alignment. This role ensures the CEO operates efficiently, remails focused on top priorities, and stays aligned with company initiatives. This is an ideal opportunity for highly organized, proactive professional who thrives in a dynamic environment and enjoys being a strategic right-hand partner to executive leadership.

Essential Duties and Responsibilities:

• Manage and optimize the CEO's calendar, priorities, and scheduling logistics
• Monitor and organize the CEO's email inbox, ensuring timely follow-up and response
• Prepare meeting materials, briefing documents, and agendas to ensure executive readiness
• Coordinate communication and follow-up across internal leadership and departments
• Track key initiatives and support project follow-through to maintain alignment
• Attend meetings as requested to capture notes, action items, and next steps
• Maintain strict confidentiality and exercise sound judgment in all matters
• Support Company Officers and leadership with additional administrative or strategic tasks as needed

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Administrative, executive support, or comparable experience
• Proficiency in Microsoft Office (Word, Excel, Outlook) and standard business technologies
• Exceptional organizational and time-management skills
• Strong written and verbal communication skills
• Strong critical thinking and problem-solving abilities
• Ability to operate independently with minimal supervision
• High level of integrity and discretion
• Comfortable working in a fast-paced, evolving environment

Work Environment & Conditions:

This role requires flexibility to work on-site at Bene-Care's Rochester office as needed. The position is primarily office-based, involving regular computer, phone, and document processing activity with modern tools, adequate lighting, ventilation, and comfortable temperatures. Occasional lifting of light office materials (up to 25 lbs).

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Bene-Care is an Equal Opportunity Employer and complies with ADA regulations as applicable.