Assistant Sales Coordinator

We are a large multi-use event venue that hosts a wide range of events including weddings, nightclub events, birthday parties, private celebrations, corporate functions, and film productions. Our team works closely with clients and vendors to ensure each event is executed smoothly from booking through production.

We are seeking an Assistant Sales Coordinator to support our sales and booking operations by managing inbound leads, organizing event information, and coordinating communication between clients and internal teams.

Position Overview

The Assistant Sales Coordinator supports the sales team by helping manage incoming inquiries, organizing client and event data, and ensuring smooth communication between the sales and operations teams. This role plays an important part in keeping the booking pipeline organized and ensuring potential clients receive timely responses and information.

Key Responsibilities

• Monitor and respond to inbound event inquiries and direct them to the appropriate sales manager
• Conduct outbound outreach to potential clients using the venue’s databaseto generate new leads and event opportunities
• Send event decks, pricing packages, and venue information to prospective clients
• Create and organize event folders in Google Drive
  
• Add confirmed bookings to the master calendar
  
• Enter and maintain lead data in the CRM system
• Track and update lead status throughout the sales process
  
• Schedule venue walkthroughs for the appropriate sales manager
• Assist with outreach to past clients and prospects using the venue’s database
• Confirm event details with the operations teamto ensure proper coordination
• Maintain accurate records acrossCRM, Hive, and Google Drive

Qualifications

Education

• High school diploma required
• Bachelor’s degree in Business, Marketing, Communications, or a related field preferred
  

Experience

• Previous experience in sales support, customer service, event coordination, or administrative roles is highly valued

Skills

• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Experience working with CRM software (e.g., Hive or similar platforms)
  
• Proficiency with Google Workspace (Drive, Docs, Sheets, Calendar)
  
• Ability to manage multiple inquiries and maintain accurate records in a fast-paced environment